Madison Hive
Personal Assistant | Asset Management
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Job Title: Team PA
Location: Central London – 4 days office
Job Type: Full Time
Our client is a leading UK property business and urban regeneration specialist, focused on creating high-quality mixed-use developments across residential, workspace, retail, leisure, and community spaces. The business combines expertise across development, investment, and asset management, delivering some of the most recognised property projects in London.
With a strong reputation for creating vibrant places and delivering long-term value through property, design, and placemaking, the organisation operates in a fast-paced and collaborative environment. They are looking for a proactive and highly organised individual to support senior stakeholders and contribute to the continued success of the wider team.
Role Overview
We are seeking an experienced Team PA to provide high-level administrative and business support to senior managers and equity partners. This is a varied role combining executive support, diary and travel management, meeting coordination, office administration, facilities support, compliance assistance, and project coordination.
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The successful candidate will work closely with a team of experienced PAs and wider business functions, ensuring smooth day-to-day operations while managing multiple priorities within a professional real estate environment.
Key Responsibilities
- Manage complex diaries, meetings, conference calls, and travel arrangements.
- Provide administrative support to senior stakeholders and equity partners.
- Coordinate internal and external meetings, agendas, catering, and team events.
- Prepare and format presentations, reports, emails, and business documents.
- Maintain accurate filing systems and ensure documents are professionally presented.
- Support office administration including meeting rooms, visitors, post, couriers, subscriptions, and supplies.
- Process expenses and assist with invoice-related paperwork.
- Maintain compliance records and support regulatory requirements.
- Liaise with contractors and suppliers to support facilities management.
- Assist with workplace initiatives, internal communications, and marketing materials.
- Support health and safety administration, including fire safety and first aid records.
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Requirements
- Previous experience as a Personal Assistant, Executive Assistant, Team Assistant, or Business Support professional.
- Experience within commercial real estate, property, asset management, or professional services is highly desirable.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent attention to detail and accuracy.
- Confident communicator with a proactive, flexible, and positive approach.
- Strong Microsoft Office skills, particularly PowerPoint.
- Comfortable working in a fast-paced, team-oriented environment.
- Professional, approachable, and a strong team player.
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