Madison Hive
Personal Assistant - Asset Management
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Job Title: Team PA
Location: Central London – 4 days office
Job Type: Full Time
(Looking specifically for a real estate background)
Our client is a team of property advisors focused on the office, living, industrial, and portfolio investment markets. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers and equity partners across the business.
This is a varied, fast-paced role that combines high-level PA and administrative support with front-of-house, compliance, and office management responsibilities. You’ll work closely with a team of experienced PAs, supporting the wider business across Asset Management.
Key Responsibilities
Diary & Travel Coordination
- Manage complex diaries and coordinate meetings, conference calls, and travel arrangements.
- Provide full administrative support to senior stakeholders and equity partners.
Meeting & Event Support
- Cover the Office & Living Team PA role on Fridays.
- Format and circulate the fortnightly team meeting presentation.
- Organise internal and external meetings, agendas, catering, and socials.
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Correspondence & Documentation
- Draft and format emails, reports, and presentations.
- Assist in researching living property transactions (e.g., Rightmove data).
- Maintain accurate filing systems and ensure documents are professionally presented.
Office Administration
- Manage meeting rooms, greet guests, and provide refreshments.
- Handle incoming and outgoing post, couriers, subscriptions, and office supplies.
- Process expenses and raise invoice paperwork as required.
- Take ownership of around five key office subscriptions.
Compliance Support
- Help maintain accurate records to meet regulatory requirements.
Facilities Support
- Liaise with contractors and suppliers to maintain a high standard office environment.
- Oversee building access, lighting, cleanliness, and day-to-day workplace standards.
Health & Safety
- Support fire safety and first aid compliance including inductions, logs, and maintenance checks.
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Projects & Ad Hoc Support
- Lead or assist on small projects, workplace initiatives, and internal communications.
- Update the company website’s media wall and assist with marketing materials.
What We’re Looking For
Essential:
- Proven experience in a PA, Team Assistant, or business support role.
- Excellent organisational skills and ability to manage multiple priorities.
- High attention to detail and accuracy in all tasks.
- Confident communicator with a proactive, flexible, and positive attitude.
- Strong Microsoft Office skills, particularly PowerPoint.
- Comfortable working in a busy, team-oriented environment.
Desirable:
- Experience within property, real estate, or professional services.
- Knowledge of facilities, compliance, or front-of-house operations.
The Person
- Professional, approachable, and a genuine team player.
- Enjoys a varied role and can switch between tasks with ease.
- Calm under pressure, with a sense of humour and a “can-do” attitude.
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