Office Angels
Personal Assistant/ FOH - Graduate*
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JOB TITLE: Personal Assistant / FOH - Graduate*
JOB TYPE:
Permanent, full time
HOURS:
08:00am - 17:00pm (early finishes on Friday)
SALARY:
£32,000 - £38,000
LOCATION:
Central London
CULTURE:
Busy, supportive, friendly team culture, collaborative, welcoming, social and fun!
BENEFITS:
- Generous holiday allowance of 25 days plus bank holidays
- Fun and social team
- Development and training
- Office parties & many more!
Duties:
- Act as the primary point of contact for the Director, managing diaries, scheduling meetings, and coordinating internal and external appointments.
- Handle calls, emails, and correspondence on behalf of the Director, prioritising urgent matters and maintaining confidentiality.
- Support the Director's private company by scheduling maintenance, repairs, and other operational tasks for their property portfolio.
- Welcome and greet visitors, directing them to meeting rooms or the relevant staff member.
- Answer a high volume of phone calls and take accurate messages.
- Organise refreshments, lunches, and taxis for visiting clients and monthly partner meetings.
- Coordinate and manage meetings and the conference room schedule to prevent duplicate bookings.
- Respond to emails and prepare documents, including office correspondence and memos.
- Assist with administration for the projects team.
- Maintain general office, client, and supplier files and other office-related records.
- Assist with procurement of office services, supplies and equipment.
- Assist with the maintenance of office facilities and equipment.
- Assist the Office Manager in coordinating and overseeing the smooth running of the office.
- Provide light marketing and communications support, including helping to keep company information and marketing materials up to date.
- Assist with social media and website updates, coordinating content and making minor amendments where required.
- Help prepare marketing materials, presentations, newsletters and client communications.
- Support the organisation of client events, networking opportunities and company socials, including coordinating invitations, venues and catering.
- Assist with maintaining marketing databases, contact lists and CRM records, ensuring information is accurate and up to date.
- Help coordinate branded materials, promotional items and other marketing collateral.
- Assist with ad hoc projects around the office.
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Experience, knowledge and skills required:
- Experienced working within an office environment providing administrative support to Director/Directors.
- Previous experience within a professional office environment.
- An interest in or some exposure to marketing, communications or social media would be advantageous.
- Professional and polite.
- Excellent Microsoft Office skills.
- Excellent communication skills, written and spoken.
- Ability to prioritise tasks in a busy work environment.
- Proven ability to take initiative.
- Able to work independently.
- Strong attention to detail and organisational skills.
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About you!
- Well presented.
- Flexible.
- Upbeat and positive.
- Proactive and willing to get stuck in.
- Confident communicating with clients and colleagues.
- Organised with excellent attention to detail.
- A natural team player who enjoys working in a busy and varied environment.
- Commercially minded, with an interest in supporting the wider business beyond traditional administration.
- Comfortable taking on new tasks and happy to support across admin, marketing and office operations.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
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