OKTA Construction
Personal Assistant
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Company Description
OKTA Construction creates high-quality, inspiring spaces where people live, work, and enjoy leisure time. The company delivers customized solutions for construction projects, supported by a strong industry network and deep sector expertise.
Role Description
The Personal Assistant role at OKTA Construction is a full-time, on-site position based in the London Area, United Kingdom. The Personal Assistant will support the CEO with daily administrative tasks, including:
- Managing calendars
- Coordinating meetings
- Organizing travel arrangements
- Preparing documents and presentations
Responsibilities include:
- Maintaining correspondence
- Handling incoming calls and emails
- Managing files and records
- Ensuring smooth day-to-day operations
The role also involves:
- Liaising with internal teams and external partners
- Supporting project-related communication
- Assisting with basic office coordination tasks when needed
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The successful candidate will:
- Maintain confidentiality
- Prioritize multiple tasks
- Provide proactive, organized support in a fast-paced environment
Qualifications
- Strong Personal Assistance skills, including proactive support, task prioritization, and organization
- Executive Administrative Assistance skills, such as calendar management, meeting coordination, and document preparation
- Excellent Communication skills, including clear written and verbal communication and professional interaction with stakeholders
- Effective Diary Management skills, including scheduling, planning, and time-management for senior leaders
- Solid Clerical Skills, including filing, data entry, record keeping, and basic office administration
- Strong attention to detail, discretion with sensitive information, and reliability in follow-through
- Ability to work on-site in the London Area, handle competing deadlines, and adapt to changing priorities
- Proficiency with common office software (e.g., Microsoft Office or equivalent) and digital collaboration tools
- Prior experience as a Personal Assistant or Executive Assistant, ideally within construction, real estate, or a related industry, is beneficial
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What We Offer
- Competitive salary of £40,000 - £50,000 per annum, depending on experience
- 40-hour working week (Monday to Friday), 8:00 am - 5:00 pm
- 21 days’ annual leave (pro rata), plus bank holidays
- A friendly, collaborative, and flexible working environment
Work Authorisation
- United Kingdom (required)
Work Location
- Mayfair/London
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