ABOUT SQUARCLE / THE TEAM

Squarcle is a procurement, supply chain and digital specialist which sits at the centre of transformation, with a skillset which has proven relevance in any market characterised by operational complexity. We are an independent award-winning consultancy that is dedicated to optimising the performance of our clients’ supply chains through the expertise of operations professionals, AI, digitisation and data science. Squarcle is a people orientated organisation that prides itself on its people first culture and strives to build a tribe of high performing experts to tackle the constantly evolving challenges of the global supply chain. The enabling capability is critical to Squarcle’s continued success. This essential and high-performing team delivers the full suite of enterprise-wide support services, including business support, capture management, marketing and media, compliance, human resources, finance, Information technology, infrastructure management and executive support. By embedding strong processes, governance, and service excellence across the organisation, the enabling capability empowers Squarcle’s delivery teams to focus on what they do best: achieving outstanding outcomes for clients. At Squarcle, we pride ourselves on being an inclusive and diverse company that values enthusiastic, talented, and ambitious individuals at all stages of their careers.

JOB OVERVIEW / INTRODUCTION

The Personal Assistant will provide high-level Executive and Personal support to Squarcle's Chief Executive Officer (CEO) and Founder & Strategic Partnerships Director. Acting as a trusted partner, the successful candidate will manage complex schedules, coordinate key activities, and ensure effective use of executive time through proactive planning, preparation, prioritisation and personal commitments.

As a key member of the senior leadership team, the PA will play an integral role in supporting the smooth operation of the business. They will work closely with leaders across the organisation, helping to align priorities, facilitate communication, and contribute to the successful delivery of strategic and operational objectives.

The role will combine traditional Executive Assistant responsibilities with a personalised support function, requiring the successful candidate to anticipate needs, manage competing priorities, and provide comprehensive support. This may include coordinating travel and events, managing key stakeholder relationships, and assist with personal administrative matters with the utmost discretion and professionalism.

This role requires a highly organised, proactive, and professional individual who can build strong relationships at all levels, act with discretion and sound judgement, and confidently represent senior stakeholders when required.

PRIMARY ROLES AND RESPONSIBILITIES

• Provide proactive, high-level executive and personal support to the CEO and Founder & Strategic Partnerships Director
• Act as a central coordination point across the business, facilitating collaboration and ensuring effective communication between leadership and wider teams.
• Manage complex and dynamic diaries, prioritising appointments, coordinating internal and external meetings, and ensuring executives are fully prepared through effective briefing and action management.
• Coordinate and manage executive communications, acting as a key point of contact and ensuring timely, professional, and effective responses to enquiries and correspondence.
• Build and maintain strong relationships with clients, partners, and key stakeholders, serving as a professional representative of the leadership team and Squarcle.
• Arrange and manage domestic and international travel, including itineraries, accommodation, transportation, and associated logistics.
• Coordinate personal travel, appointments, reservations, and other administrative arrangements ensuring seamless integration with business commitments.
• Provide discreet personal assistance where required, supporting the effective management of personal commitments and enabling executives to focus on strategic business priorities.
• Anticipate the needs of senior leaders and proactively manage competing professional and personal priorities, ensuring schedules run efficiently and effectively.
• Manage and process expenses, ensuring accuracy, compliance, and timely submission.
• Maintain well-organised electronic and physical filing systems, ensuring documents are accurately stored, accessible, and handled confidentially.
• Support business efficiency and continuous improvement initiatives by identifying opportunities to enhance administrative processes, systems, and ways of working.
• Lead the planning and coordination of internal and external events, including venue sourcing, invitation management, logistics, stakeholder communications, and on-the-day support where required.
• Handle highly sensitive information with the utmost discretion, professionalism, and confidentiality at all times.