University of Cambridge
Personal Assistant / Secretary (Internal Applicants only)(Secondment)
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Fixed-term: 31 August 2027
We are looking for a well-organised person to provide comprehensive administrative support to a small panel of 5 Professors and to their respective research groups when required. In addition, the role holder will be the principal manager of the Department's Mifare Card Entry System.
The successful applicant will have excellent communication and interpersonal skills and will demonstrate a high level of accuracy and attention to detail. The role holder will be able to prioritise and manage their own workload, sometimes against competing deadlines, and possess a high level of patience, tact, discretion, and confidentiality. They will be required to work both independently, acting on their own initiative, as well as part of a small support team. An aptitude for team working and excellent communication is crucial.
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Duties
- Managing the card access system
- Diary management
- Coordination of schedules
- Organising visits, seminars and lectures
- Arranging meetings both internally and externally with international participants
- Minute taking
- Liaising with members of the Department, University and external organisations
- Arranging travel and accommodation
- Recruitment
- Possibly financial management
Ideal Candidate
- Educated to A level standard or equivalent
- Excellent IT skills including extensive knowledge of iOS software, website maintenance and Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
- Familiarity with Microsoft Teams
- Experience of managing a Mifare Card Entry System
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Application Process
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
For informal queries please contact Emma Graham (ejg49@cam.ac.uk).
Please quote reference MA50964 on your application and in any correspondence about this vacancy.
The Department holds an Athena SWAN silver award for women in Science, Technology, Engineering, Mathematics, and Medicine.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
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