Job Description

To provide high quality, professional personal support and secretarial services to the CAMHS Clinical Director and lead consultants across the full range of their responsibilities, acting as the main channel for communication between the Consultants colleagues within CAMHS and Senior colleagues in the Trust and external organisations; including but not limited to other NHS organisations, Government Bodies (local and national) and other key external partners such as Local Authorities.

To monitor the CAMHS Clinical Director’s emails where appropriate & bring urgent email items to their attention, & when they are not in the office, delegate responses to their deputy. Co-ordinate, manage & maintain up to date electronic records, which will involve arranging internal & external meetings, conferences, seminars, attendance at training courses. Provide administrative support to relevant meetings including the timely preparation & circulation of agenda packs in readiness for the meetings. Timely preparation & distribution of accurate & relevant minutes & action logs & the follow through actions. Undertake administrative duties for specific project work as requested by the Clinical Director(s). Organise & maintain efficient manual & electronic filing systems, including recording, sorting & archiving documents in accordance with Trust Policy. Organise conferences/events sourcing venues, inviting participants, guests & devising agenda & sending joining instructions & other relevant information. Coordinate the rolling programme of performance & development reviews & 1:1 meetings; scheduling meetings & ensuring the CAMHS Clinical Director(s) have relevant information. Assist with the organisation of scheduling interviews, using proxy access to input vacancies onto Trac; completion of appropriate paperwork for successful candidates on behalf of the Clinical Director(s).