Twinings
Personal Assistant to CEO
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Application Deadline: 30 September 2022
Department: Human Resources
Location: Andover
Description
We are looking for an ambitious and talented individual to take on an exciting and rewarding role at TwiningsOvo. The purpose of the role is to be at the heart of the business, providing comprehensive and proactive organisational and administrative support to the Chief Executive Officer and over time, ensuring effective strategic delivery as a long-term collaborative partner.
We are looking for someone who is ready for the next step in their career journey; hungry for a diverse and busy role where you will have a confident mindset and would thrive with an innovative and learning approach.
This Personal Assistant role is offered on a full-time, permanent basis and is based in Andover. Due to the nature of the position, when the CEO is onsite, we will require you to be present in the office. However, when the CEO is travelling, we can offer this role on a hybrid-working basis.
The Personal Assistant will have the confidence to operate independently, proactively and flexibly; supporting the CEO to plan ahead and in the delivery of their responsibilities. We would expect the post-holder to over time learn how to plan and anticipate the office of the CEO and how to best process information. This would enable the post holder to foresee, communicate and act on the CEO's behalf, allowing them to plan and work in partnership with their manager and communicate on their behalf and while they are in meetings or during travel.
Being a confident individual, you will enjoy working with stakeholders across all levels of our organisation, across different time zones and with people from many cultures, building networks and supporting colleagues. The complex diary arrangements will require you to have strong influencing skills with the ability to engage relevant people in developing solutions; your patience and flexibility will be advantageous in securing this challenging but interesting role.
We pride ourselves on challenging conventional thinking and supporting our employees in their journey at TwiningsOvo. If you share our positive approach, this is a career move that will open doors for you. We will ensure that you’ll gain experience across the business, and you will enjoy developing your skills and receive coaching from others to increase your capabilities within the role.
This is a fast-paced role with never a dull moment so being able to plan and prioritise effectively is very important. It would suit someone who is a self-starter: happy to take the initiative, work under pressure and anticipate the CEO and stakeholder needs in order to over time make independent decisions when necessary. The post-holder must be capable of critical thinking and encompass a desire to understand others across all markets and functions as well as external partners. They will document processes as they learn them for future reference, which helps them internalize the chief executive officer’s work requirements.
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Planning ahead is vital - the role would therefore suit someone who values planning, reliably sets and sticks to deadlines, and can plan and organise effectively in both short and long-term timeframes. The role demands that you constantly challenge the status quo to identify new ways of doing things – therefore someone who is open-minded to continuous improvement would be a good fit.
With the requirement to work closely with many senior stakeholders, both internally and externally, the PA to the CEO should be an Ambassador for TwiningsOvo. This means being aware of what’s going on across the business and industry as well as developing a strong network, both within the TwiningsOvo and ABF community.
The Personal Assistant will regularly be aware of and manage highly sensitive information and must be able to act with complete discretion.
TwiningsOvo supports the recruitment of ‘Squiggly’ careers and therefore, your ability to be highly organised, be adaptable in your influencing skills, be confident in your approach and happy to work autonomously would be instrumental when selecting the successful candidate. Additionally, the candidate would also have an interest to learn and grow with additional work duties as required by the CEO, Associated British Foods and the Senior Leadership Team within the scope of the role.
Not all duties have been listed in this job description as the role varies from day to day. This is a full-time role, 35 hours per week Monday to Friday. However, due to the profile of the position and the requirement to deliver on an international scale, there may be occasions when it is necessary to work outside of the core working hours to support business requirements. Therefore, the post-holder will need to be flexible and adaptable at all times. The role may require travel occasionally, within the UK and Internationally.
Key Responsibilities
Organisational
- Effective and proactive diary and inbox management
- Managing the CEO's calendar – planning often a year or more in advance
- Arrange travel and obtain necessary visas
- Organise regular meetings, both UK and internationally
- Plan and organise larger meetings with excellent logistical attention to detail and engagement of team
- Organise (and sometimes attend) events– all logistical aspects from inception to execution
Administrative
- Strong MS Office skills (Word, PowerPoint & Excel)
- Data Analysis– inspecting, cleansing, formatting, transforming, and modelling data with the goal of identifying and presenting useful information and conclusions supporting decision-making.
- Manage and screen all enquiries and meeting requests - prioritise, action or pass on
- Manage correspondence
- Produce/proof-read presentations/documents for internal and external purposes
- Budget approval support: Budgeting requests in partnership with Finance
- Budget support: set up new suppliers and Purchase Orders – receipt/process invoices
- Expenses
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Skills, Knowledge and Expertise
- Experience of working with C-Suite/Director level management, with an international team, and a passion for high-performance organisations. Ideally the successful candidate also has an interest to learn and grow with additional work duties as required by the CEO, Associated British Foods and the Senior Leadership Team within the scope of the role.
- The Executive Assistant will regularly be aware of and manage highly sensitive information and must be able to act with complete discretion.
- Excellent planning and prioritisation skills.
- Part of the role involves diary management and organising meetings on an international scale whilst an increasingly important part of the role is to coordinate events.
- Microsoft Office skills are vital, especially Word, PowerPoint (for creating and refining presentations) and Excel (for managing budgets and timelines where necessary).
- Thorough experience in the above key responsibilities.
Behaviours
- Strategic thinker - Have the ability to think strategically and find solutions to challenges each day in order to help deliver the Company strategy and Organisational objectives
- Take Responsibility - Be accountable for your role, managing workload, relationships, making decisions and taking ownership for the results
- Strong communicator - Exert confident communication skills in order to articulate agenda whilst choosing the right communication method for the situation and being aware of others’ styles and adapting when necessary
- Relationships - Personable and approachable and able to build strong relationships and collaborate. Adapt your approach dependent on cultural sensitivity and ways of working
- Resilience - Be able to face constant change and challenging situations
- Initiative - Having the ability to be proactive, alert and thinking ahead and make choices to progress.
- Passion - Have commitment and passion for the Brands & Organisation of TwiningsOvo and ABF.
- Flexibility - Have the ability to remain flexible while handling multiple priorities and delivering tasks with those in international time zones
- Influence - Be innovative, curious, experimental and a collaborator as you work towards solutions
Benefits
- Yearly bonus based on personal contribution and financial performance
- Flexible working options
- 25 days holiday plus 8 bank holidays and the option to buy and sell holidays
- Onsite Gym and Wellbeing Centre
- Perkbox – employee discount scheme with discounts online, in high street stores, cinema, holidays, restaurants and many more
- Pension scheme with your contributions matched for up to 10% of your salary
- Cycle to work scheme
- SimplyHealth Cash plan
- Onsite Staff shop and online staff discounts
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