Jamieson Law UK and Ireland
Personal Assistant to Founding Partners (Fixed Term Contract)
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Job Description
Personal Assistant? Join an entrepreneurial legal firm, supporting scaling businesses
At Jamieson Law, we're passionate about empowering ambitious entrepreneurs and growth-oriented businesses with expert legal guidance tailored to their unique needs. Founded in 2019, and run by founders Barbara Neilan and Lynne Riddell, we've built a reputation for being a strategic legal partner who understands the intricacies of growing a business. Our team is committed to providing pragmatic, commercially sound advice across a range of specialties including corporate law, intellectual property, commercial contracts, and employment policies.
Our entrepreneurial spirit means we know what it takes to navigate the challenges and opportunities of the business world. We pride ourselves on being responsive, commercially aware and always in our clients' corner, helping them achieve their business goals and secure long-term success. That means we work beyond the tick boxes, beyond the status quo, and beyond the bland, stuffiness of typical legal firms. We work collaboratively and innovatively, always looking ahead and anticipating what's next for our clients.
As we continue to grow, we are looking for a talented and organised Personal Assistant to join our dynamic team on a temporary basis (maternity leave cover). Reporting directly to Barbara Neilan, working for both founding partners, this is a full-time role that is crucial in helping us manage our fast-paced operations.
About the Role
This role is designed to be virtual and fully remote; this affords the whole team more flexibility and less time travelling.
You’ll need to be available to start mid-August and we expect the role to last for a maximum of 10 months. The key areas of focus for this role include:
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- Inbox management: Effectively manage and prioritise high-volume inboxes.
- Calendar organisation: Oversee scheduling and ensure efficient management of a busy calendar.
- Personal tasks: Assisting with certain personal administrative matters for the founding partners where required.
- Client communication: Answer calls, handle new leads and update systems with client information.
- Employee onboarding/offboarding: Oversee the seamless onboarding and offboarding processes for team members.
- Document formatting: Prepare and format documents to a high standard.
- Task follow-up: Ensure team members are completing tasks on time and to the high standards we have built our reputation on.
- Staff benefits administration: Manage and coordinate employee benefits.
- Travel & event coordination: Make travel arrangements and plan events as needed.
- Project coordination: Assisting in the management of specific projects or initiatives.
- Systems & process improvement: Identifying efficiencies and streamlining workflows.
- CRM management: Working alongside the COO to help track inbound leads, client conversions and ongoing enquiries.
Key Requirements
- Proven experience as a Personal Assistant
- Exceptional organisational and time management skills
- Able to understand, assess and manage client queries quickly and efficiently
- Comfortable speaking to clients and quickly building rapport
- Ability to manage multiple priorities and deadlines
- Experience with onboarding/offboarding staff
- Proficient in document formatting and calendar management
- Strong communication skills, both written and verbal
- Tech-savvy and comfortable with updating systems and managing data
- Self-motivated with the ability to work independently and take initiative
- Strong work ethic with a flexible, can-do attitude to adapt to changing priorities
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Work Hours
Full-time: 8:30 AM to 5:00 PM (UK/Ireland time), Monday to Friday.
Why Join Jamieson Law?
- Entrepreneurial environment: Be part of a team that truly understands and embraces the entrepreneurial journey
- Collaborative culture: Work in a supportive environment where your ideas and contributions are valued
- Professional growth: Benefit from opportunities for continuous learning and career development
- Client-centric approach: Help ambitious businesses thrive with pragmatic, commercially-focused legal solutions
- Innovative work: Engage in challenging and diverse legal matters that keep you at the forefront of the industry
If you're a proactive, detail-oriented individual with the skills to help us drive our mission forward, we’d love to hear from you!
How to Apply
Interested applicants who meet the above criteria should apply and provide a copy of your CV and cover letter, explaining why you are a good fit for this role. As a fresh and innovative firm, we are especially keen to receive different and energetic job applicants, so please be as creative as you like!
If you are successful, we will require references and proof of right to work in the UK or Ireland.
Pay
£30,000-35,000 per year
Benefits
- Work from home
- Pension scheme after probation
Schedule
Monday to Friday
Work Location
Remote
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