Quilombo UK
Personal Assistant- Volunteer
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Company Description
Quilombo UK is a non-profit organization based in Kingston upon Thames that encourages people to #THINKDIFFERENTLY to foster inclusion and understanding. Since 2010, the organization has focused on connecting communities and promoting a culturally rich, welcoming society where differences are accepted and celebrated. Quilombo UK works to create a sense of belonging through community-led initiatives, events, and partnerships. The organization is validated by the Localgiving Foundation, reinforcing its commitment to transparency and social impact.
Role Description
This is a part-time, remote Personal Assistant (Volunteer) role supporting the leadership team at Quilombo UK. The Personal Assistant will help manage calendars, schedule meetings, and coordinate virtual appointments. Responsibilities include:
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- Handling emails and correspondence
- Organizing digital files
- Preparing simple documents or presentations
- Taking meeting notes
- Basic clerical support such as updating contact lists, tracking tasks, and following up on agreed actions
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The role also involves collaborating closely with team members to ensure smooth day-to-day operations and timely communication.
Qualifications
- Strong Personal Assistance and Executive Administrative Assistance skills to support daily operational and organizational needs.
- Effective Communication skills, including clear written and verbal communication with internal and external stakeholders.
- Proficient Diary Management and scheduling skills to coordinate meetings, appointments, and deadlines.
- Solid Clerical Skills, including document preparation, digital filing, and basic data entry.
- Good digital literacy, including familiarity with email platforms, online calendars, and video conferencing tools.
- Ability to work independently in a remote environment, manage time effectively, and handle sensitive information with discretion.
- Previous experience in administrative support, volunteering, or community-focused organizations is beneficial but not mandatory.
- Commitment to inclusion, cultural awareness, and the mission of connecting and celebrating diverse communities.
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