York St. John University
Placement Administrator
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Two Positions Available
Maternity Cover Position
- Full-time (37 hours a week)
- Fixed Term Contract (FTC) basis of a maximum of 12 months.
Substantive Position
- Part-time
- Term time only (32 weeks a year)
- 25 hours per week
- Exact working patterns will be formalised with the successful candidate.
Location
- York
Salary
- £26,707 to £28,031 per annum (£13,058 to £13,705 pro rata)
Introduction to York St John University
Situated in the heart of the historic city of York, and with the addition of our London Campus, York St John University has a long and proud tradition as a distinguished higher education provider.
Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative, and ambitious community with a strong sense of belonging.
The Team
The Placements Team are part of the wider Student Success and Learning Services Directorate, providing centralised support for professional placements, working closely with the Schools of Health and Education.
It is an exciting and challenging time for the Team as professional placements across the University are increasing both in terms of student numbers and the programmes being supported. This expansion offers a great opportunity not only to increase the size of the team but to also develop relationships and ways of working in new areas.
The Role
Helping to develop the next generation of Health & Education professionals, the role will support students undertaking professional placements as part of their course.
As part of the team, the postholder will be required to perform a number of tasks and these include:
- Liaising with a wide variety of partners to develop and maintain relationships and to generate placement opportunities
- Working closely with academic colleagues on the delivery of placement opportunities
- Allocating students to placements exercising appropriate judgement and decision making
- Arranging logistics and communicating with students to ensure the smooth running of the placements
- Collating and generating a wide range of data for a variety of purposes
As part of the team, the postholder will have opportunities for:
- Improving existing systems and processes
- Working with a wide range of internal and external stakeholders
- Developing a working knowledge of specialist software
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These lists are not exhaustive but are indicative of the type of work required/opportunities available. Further details are provided in the job description.
The Placements Team
The Placements Team work under the University's agile working scheme allowing flexibility around working patterns and locations.
Key Requirements
The successful candidate must be willing and able to create relationships with a wide range of stakeholders and be able to demonstrate excellent communication and interpersonal skills. Adaptability and problem solving are crucial to the role. The postholder must be computer literate in common Microsoft programmes and be able to develop competency in new technologies.
Further Information
Unfortunately, this role is not eligible for Skilled Worker Visa sponsorship; however, we welcome your application if you are able to evidence right to work in the UK via an alternative route.
It is anticipated that the assessment process will include an interview and task.
For more information or an informal discussion, please contact Simon Ganderton, Placement Team Manager, s.ganderton@yorksj.ac.uk.
We offer a range of family-friendly and inclusive policies and facilities and welcome applications from individuals from underrepresented backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.
This vacancy is scheduled to close on the date indicated at the bottom of this advert, but we encourage you to please apply as early as possible as we may consider closing earlier if we receive a high level of applications. If the vacancy is closed earlier, all pending applicants will be notified and provided with 24 hours' notice to submit an application.
Application Process Support
We are keen to support you throughout the recruitment process. Before starting your application, please refer to the attached candidate application form guidance below, which provides advice about completing the application process.
If you require a reasonable adjustment in order to apply for this position, please contact vacancies@yorksj.ac.uk. Within the application form, there is an opportunity for you to request a reasonable adjustment at the interview stage of the process; however, if you wish to discuss this in further detail at any point in the process, please do not hesitate to contact us. The following resource may help you adapt the device you are using to apply to suit your needs: My Computer My Way (abilitynet.org.uk)
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Please note that CVs are not accepted in place of the application form. Within the application process, you will be asked to answer a selection of work-related questions. Our aim is to get to know you, and understand your individual skills and experience, and how you would apply these within the role. We are aware that AI can be helpful in shaping your responses, but we encourage you to share your answers in your own words.
Our Benefits Package
We offer a wide range of employee benefits, including:
- Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period
- Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants)
- Pension scheme
- Health Cash Plan after six months service
- Employee Assistance Programme
- Paid leave for Armed Forces Reservists
- On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software
- Relocation expenses package for certain roles
- Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs (if applicable to the role)
Further Information About Life at YSJ
Our attached 'further information' document below provides further information about our culture, achievements, and testimonials from our employees.
- Read more about our culture, inclusive community, working arrangements, and benefits for York St John employees
- Read the latest news, views, and stories from our staff and students
- Read more about our commitment to managing and reducing our environmental impact and to promoting sustainable development wherever we can
Closing Date
- Thursday 20 August 2026 at midnight
Provisional Interview Date
- Thursday 10 September 2026
Further Details
- Job Description
- Candidate application form guidance
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