PMO Analyst on Fixed Term Contract

Role Purpose

This is a key role in the Howden Projects PMO team, which is responsible for delivery of key programmes and projects across the Howden Group.

With a strong PMO Analyst background and good understanding of the change management lifecycle, you will support the business, Head of PMO, Project Delivery Director, Head of Project Management, and delivery teams.

You will provide the Project Delivery Director and Head of Project Management with the analytical support to best deliver the portfolio, by ensuring that you are challenging the priorities, tracking milestones, risks, issues, and dependencies, based on your knowledge of the portfolio.

You will be responsible for ensuring that projects adhere to the Project Framework and that governance and reporting is in line with the various committees and groups' quality expectations. The role holder will need to work closely with the Project Delivery team, senior business leaders, and stakeholders, across the portfolio.

Strategy & Planning

• Collaborate with the business to gain visibility of projects entering the pipeline.
• Document and maintain the Governance Structure.
• Provide relevant portfolio-level management information to stakeholders/management team as required, including progress against key milestones.

Technical: Project Governance & PMO

Responsible for adherence and management of the Project Management Framework, Portfolio governance, and PMO processes:

• Monitor and maintain project approval and portfolio data for Portfolio projects using SharePoint and Monday.com systems.
• Produce, maintain, and circulate portfolio status reports to the wider team and senior management as required, ensuring milestone tracking and reporting is accurate and timely.
• Work with business contacts, project owners, and Enterprise Architecture to ensure project approval parties have the information needed for decision-making. Point of contact for stakeholders on the project approval process.
• Analyse the project portfolio, identify and resolve bottlenecks in processes, and raise awareness of individual project risks, issues, and slippage against milestones.
• Host regular project portfolio updates with team managers, record notes and action points.
• Chair and manage project approval group meetings with relevant COOs.
• Contribute information and guidance to other relevant functions (IMO, BTO, Business Systems).
• Develop and adapt the Project framework and corresponding documentation in response to additional governance requirements and the growing company.
• Run regular PMO meetings with project owners to review the Project portfolio and ensure milestone progress is on track.
• Arrange and deliver Healthcheck meetings, continuously monitoring that the benefits, risks, and timelines agreed upon at initiation are still on track.