Twinings
PMO Governance & Controls Analyst
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Application Deadline: 16 August 2024
Department: Program Optimus
Location: Andover
Description
Great People Work Here
Transforming WHAT we do and HOW we do it.
We are embarking on a huge program of global business transformation enabled by the implementation of a new global technology solution. The delivery and embedding of this technology solution across our highly successful and highly de-centralized business will change the way we work forever, enabling greater data insight, simplification of processes and ways of working and creating greater collaboration across the business.
Key Responsibilities
- Accountable for maintaining the programme repositories and ensuring document management standards adhered to.
- Responsible for relevant inputs into project reporting, as well as ad-hoc reporting requests.
- Ensures that all actions and decisions are maintained and where appropriate follow up to ensure completion.
- Assisting in the creation of the dashboards to support management policy making with the use of Smartsheet, Power BI and additional Project tools.
- Supports program governance, reporting & communications.
- Supports RAID items Management and facilitates the Risks reviews with the leadership team.
- Responsible for setting up sheets, trackers, reports, metrics and dashboards in Smartsheet, for the project.
- Provides expert level support of organization tools (Smartsheet and PowerBI).
- Support PMO Planner in roll-up & analysis of Program level plan if required.
- Facilitate Design Authority, manages the CCB Budget.
- Responsible for ensuring the Change Request process is adhered to.
- Performing Quality Checks between RICEFWU Log and Design Authority Log as errors can impact the scope of the project.
- Responsible for ensuring 3rd party stakeholders are notified of the Change Requests.
- Reviewing the Optimus mailbox.
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Skills, Knowledge and Expertise
- Previous experience of working on a global business project and or transformation programme.
- Experience of using Smart Sheets, Power BI & Sharepoint would be desirable.
- Previous experience of working in a busy, high profile coordination role supporting multiple priorities and a variety of different stakeholders.
- Experience of coordinating activities across diverse and global teams.
- Effective communication skills both verbal and written.
- Have attained or working towards Prince2 Foundation and Practitioner.
- Great attention to detail.
- Positive relationship building skills.
- A strong ‘completer – finisher’. Able to get things done and ensure outcomes from others.
- High MS office skills across Word, Excel and PowerPoint.
- Ability to work under own initiative and take ownership of tasks.
- Self-managed and ability to prioritise a multitude of parallel tasks and activities.
- Ability and experience of working to tight deadlines without compromising on quality.
- Demonstrable ability to flex style to suit the audience.
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Benefits
- Yearly bonus based on personal contribution and financial performance
- Flexible working options
- 25 days holiday plus 8 bank holidays and the option to buy and sell holidays
- Onsite Gym and Wellbeing Centre
- Perkbox – employee discount scheme with discounts online, in high street stores, cinema, holidays, restaurants and many more
- Pension scheme with your contributions matched for up to 10% of your salary
- Cycle to work scheme
- SimplyHealth Cash plan
- Onsite Staff shop and online staff discounts
- Competitive Car Allowance
- Electric Car Scheme
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