Paragon Architecture & Construction
Practice Coordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Practice & Executive Co-ordinator
£25,000-£28,000 DOE | Full-time | Permanent | On-site | Longbridge, Birmingham
About Paragon
Paragon Architecture & Construction is a RIBA Chartered architectural practice based in Longbridge, Birmingham. We work across residential and commercial projects, providing architectural design, planning and construction consultancy services.
As our practice continues to grow, we are looking for a highly organised, proactive and commercially aware Practice & Executive Coordinator to join our team.
The Role
This is a varied business support role working closely with our Directors and Architectural team.
You will play an important part in keeping the day-to-day operation of the practice organised, responsive and efficient, while providing proactive executive support to the leadership team.
This role requires someone who is comfortable taking ownership, keeping track of multiple priorities and ensuring important actions are followed through without needing to be prompted.
Key responsibilities will include:
- Providing proactive executive and administrative support to the CEO and Directors
- Coordinating diaries, meetings, actions and priorities
- Maintaining accurate CRM, client and business records
- Monitoring outstanding actions
- Supporting project and client administration
- Liaising professionally with clients, consultants, local authorities and other external organisations
- Supporting routine finance administration
- Coordinating with external suppliers and professional partners
- Maintaining organised digital project and practice records
- Supporting events, awards and wider practice activities
- Helping maintain and improve efficient administrative systems and processes
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
About You
We are looking for someone who is proactive, dependable and exceptionally organised, with the confidence to work closely with senior colleagues in a busy professional environment.
You should have:
- Previous experience in an administrative, coordination, executive support or similar professional role
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Confidence working directly with senior colleagues
- The ability to proactively follow up actions and manage competing priorities
- Strong attention to detail and accuracy
- Experience using CRM, project management or business administration systems
- Good working knowledge of Microsoft 365
- Professional judgement when handling confidential and commercially sensitive information
- A proactive approach to identifying more efficient ways of working
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Experience within architecture, construction, property, surveying or another professional-services environment would be advantageous but is not essential. Experience in roles such as Practice Coordinator, Executive Assistant, Studio Coordinator, Operations Coordinator or Project Administrator would be particularly relevant.
Location
This is a full-time office-based position in Longbridge, Birmingham.
Our office is conveniently located opposite Longbridge railway station, providing excellent public transport connections for candidates travelling from Birmingham and the surrounding areas.
Please note: We are managing this recruitment process directly and are not seeking support from recruitment agencies at this time.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills