Ashurst Perkins Coie
Practice Executive / Legal Secretary
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Description
At Ashurst Perkins Coie, we're helping shape the future economy. With a global team of more than 3,500 legal professionals across 52 offices, we partner with leading organisations to solve complex challenges across a diverse range of industries, with a distinct strength in technology, energy & infrastructure, and financial services. Our people work on market-leading matters that drive innovation, growth, and transformation around the world. For Ashurst Perkins Coie, innovation is our tradition.
What makes Ashurst Perkins Coie a great place to work?
- Flexible work options - part-time, working from home and additional leave
- Health and wellbeing benefits, gym membership, and discounted corporate health plans
- Career advancement - client secondment opportunities, global opportunities, and award-winning Learning & Development programs
The Opportunity
The Practice Executive is a key role in the Legal Operations Support team, based in London.
Reporting into one of our Assistant Operations Managers, the purpose of the role is to provide high-level, proactive business support to an allocation of Partners ensuring the effective completion of tasks using appropriate resources such as the Local Hub and Global Shared Services.
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This role will support 2 to 3 Partners within the Finance Regulatory practice group. We will need a PE proficient in billing, diary management, and travel. The Partners are looking for a forward-thinking and proactive PE who takes genuine ownership of their role. They need someone who can anticipate requirements, stay one step ahead, and operate with confidence and initiative — ensuring the Partners are fully prepared and supported at all times. A hands-on, solutions-oriented approach is key, as the Partners will rely heavily on their PE Assistant to foresee and address their needs before they arise.
Key responsibilities of the role include:
- Manage, track and coordinate the review of WIP and matter billings with the relevant associate/partner
- Work with Financial Management to prepare timely and accurate client invoices.
- Active diary management and gatekeeping, including coordinating complex travel and resource requirements
- Coordinating, or delegating as appropriate, meeting requirements (room bookings, attendee invitations, resources, catering), including scheduling arrangements across time zones.
- Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume
- Attending client meetings when required to reinforced business contacts and take notes, actions points for follow up
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This is a full-time, permanent role based in our London office with hybrid working.
About you
The successful candidate will have:
- Previous experience as an Executive in a law firm or other professional services environment
- Experience with high level/high volume billing
- A client-focused approach with well-developed communication and interpersonal skills
- Strong communication skills, with the ability to provide professional and appropriate first drafts of short correspondence, documents, and slide packs
- Excellent organisation skills, with the ability to cope with a wide range of demands and changing priorities
- Experiencing working well within teams, and able to re-prioritise when needed to meet urgent deadlines or changed priorities
- Strong technical skills in MS Word, Outlook, PowerPoint, and Excel
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