Brown and Co Solicitors
Practice Manager
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Practice Manager
Salary: £40,000 per annum
Reports to: Principal Solicitor
Purpose of the Role
To oversee the efficient day-to-day management of Brown & Co Solicitors, supporting the Principal Solicitor in financial administration, regulatory compliance, staff management, business development and the delivery of excellent client service.
Key Responsibilities
Practice Management
- Manage the daily operation of the practice.
- Develop and maintain effective office systems, policies and procedures.
- Prepare operational and management reports.
- Oversee office facilities, IT, suppliers and administrative support.
Financial Administration
- Maintain office and client account ledgers.
- Liaise with the firm's bookkeeper and SRA Reporting Accountant.
- Assist with billing, credit control, reconciliations and financial reporting.
- Support budgeting, cash flow monitoring and financial planning.
Compliance
- Support the COLP and COFA in ensuring compliance with the SRA Standards and Regulations and SRA Accounts Rules.
- Maintain compliance registers and records.
- Assist with file reviews, audits and regulatory inspections.
- Monitor AML, GDPR and risk management procedures.
- Ensure regulatory deadlines are met and report compliance issues where appropriate.
- Act as key contact with bookkeeper and SRA Accountants
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Human Resources
- Supervise administrative staff.
- Coordinate recruitment, induction and probation.
- Maintain HR records and annual leave records.
- Arrange staff training and assist with performance management.
Volunteers and Work Experience
- Recruit, coordinate and supervise volunteers and work experience students.
- Liaise with schools, colleges and universities.
- Coordinate induction, training and feedback.
- Oversee recruitment of solicitors and paralegals
- Liaise with staff and payroll to ensure staff paid according to employment/consultancy contract
Business Development
- Assist with business planning and implementation of strategic objectives.
- Coordinate advertising, marketing and social media activity.
- Support networking and community engagement.
- Assist with developing new business opportunities.
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General
- Maintain the highest standards of professionalism and confidentiality.
- Undertake any other duties reasonably required by the Principal Solicitor.
Essential Requirements
- Previous experience in legal practice management or a similar professional services environment.
- Strong financial administration and organisational skills.
- Experience maintaining ledgers and liaising with bookkeepers and accountants.
- Experience supporting COLP and COFA compliance functions.
- Excellent leadership, communication and IT skills.
- Experience supervising staff, volunteers and work experience students.
- Ability to work independently, prioritise effectively and support strategic growth.
- Commitment to high standards of professionalism and client care.
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