Ambit
Pre-Construction Administrator
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About Workplace Futures Group (WFG)
WFG is a privately owned group with over 30 years of trading history, providing end-to-end workplace solutions through a portfolio of specialist businesses: Ambit, Modus, Plattform, Two, and Mytr. We have delivered £1.7 billion worth of projects since our inception in 1991.
Together, we are building a reputation as a true “one-stop shop” for workplace transformation—combining design, delivery, and innovation to create spaces that inspire and perform. Our growth has been driven by a consistent focus on integrity, innovation, and delivery excellence—values that underpin everything we do.
About Ambit
Ambit is a dynamic rapidly growing, delivering high-profile and technically complex commercial retrofit projects. We are quickly becoming a go-to partner for clients looking to modernise and decarbonise their estate.
Our expertise spans retrofit, decarbonisation, and high-quality commercial fit-out, with a reputation for delivering complex projects at pace without compromising quality.
Role Overview
The Pre-Construction Administrator plays a key role in supporting Ambit’s pre-construction and technical teams by managing all administrative and document control processes during the early stages of commercial fit-out projects. The role ensures that information is well organised, compliant, and readily accessible, enabling efficient tendering, design development, and project mobilisation.
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You will work closely with the Pre Construction Director, Estimators, Technical Services Managers, Pre-Construction Managers, Commercial Teams, and external consultants to support the successful delivery of complex commercial retrofit projects.
Key Responsibilities
Documentation & Document Control
- Manage, track and maintain all pre-construction documentation in line with company, client, and industry standards
- Set up and manage structured document control systems for commercial fit-out projects, including:
- Design information and technical submissions
- Health & Safety and compliance documentation
- Estimates, cost plans, and Bills of Quantities (BOQs)
- Pre-construction programmes and tender documentation
- Maintain accurate and up-to-date records across SharePoint, Pro Core or other document management platforms
Pre-Construction & Tender Support
- Provide administrative support throughout the tender and pre-construction phases of commercial retrofit projects
- Assist with preparation and completion of Pre-Qualification Questionnaires (PQQs), contractor questionnaires, and client documentation
- Coordinate the issue, receipt, and tracking of design information from consultants and supply chain partners
Coordination & Communication
- Ensure timely circulation of information between internal teams, consultants, and stakeholders
- Support Technical Services and Commercial teams in managing design clarifications, returns, and updates
- Maintain clear version control and audit trails for all project documentation
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Process Improvement & Compliance
- Assist in streamlining administrative and document control processes to improve efficiency and consistency across projects
- Support compliance with health, safety, and quality procedures during the pre-construction phase
- Help prepare documentation for smooth transition from pre-construction into construction delivery
Required Skills & Experience
Essential
- Previous experience in an administrative or document control role within commercial fit-out, construction, or building services
- Practical understanding of pre-construction processes, ideally within commercial office or workplace projects
- Strong document control knowledge with excellent attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using document management systems such as Pro Core, Viewpoint, 4Projects, Docelite, or SharePoint
- Ability to manage multiple deadlines in a fast-paced, technically driven environment
Desirable
- Experience working on MEP or technically complex commercial fit-out projects
- Familiarity with BOQs, cost plans, and tender documentation
- Previous exposure to working alongside Technical Services or MEP Design teams
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