Kingsley Napley
Private Client Practice Assistant (PA)
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Hours: 9:30am to 5:30pm, Monday to Friday (flexible working applications considered) Hybrid working: 4 days in the office each week during probation, then 40-60% office-based after successful completion of probation.
Kingsley Napley is seeking a talented Practice Assistant to support our Private Client team. This is a pivotal role where you will work closely with Partners and Fee Earners, providing high-quality administrative, organisational, and client support to help the team deliver an outstanding service.
As a Practice Assistant, you will be an integral member of the Practice Support team, taking ownership of a wide range of responsibilities including diary management, client communication, matter administration, billing support, document management, and travel arrangements.
You will play a key role in ensuring the smooth day-to-day running of the department whilst building strong relationships with colleagues, clients, and business support teams across the firm.
Key Responsibilities
- Manage complex diaries, meetings, travel arrangements, and inboxes.
- Act as a professional point of contact for clients and external stakeholders.
- Coordinate administrative tasks and ensure deadlines are met.
- Support file opening, conflict checks, compliance processes, and document management.
- Assist with billing, expenses, bank transfers, and time recording.
- Liaise with internal business support teams across the firm.
- Identify issues proactively and work collaboratively to find solutions.
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About You
- Experience in a busy, deadline-driven administrative or PA role.
- Comfortable supporting multiple stakeholders simultaneously.
- Excellent organisational, communication, and prioritisation skills.
- Strong attention to detail and problem-solving abilities.
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
- A proactive, positive, and team-focused approach.
- Legal or professional services experience is desirable.
Benefits
At Kingsley Napley, we believe in rewarding our people and supporting their wellbeing. We offer:
- Hybrid working
- Pension scheme with firm contributions
- Life assurance, permanent health insurance, private medical insurance and dental insurance
- Annual salary review, promotion opportunities and discretionary performance award
- 24/7 available Employee Assistance & Therapy programme
- 6 free 11 therapy sessions through Self Space
- Cycle to work scheme and in office bike storage, season ticket loan
- Health screenings
- Holiday buy/sell/bank
- Retail & technology vouchers
- GymFlex: discounted gym rates, wellness subsidy, gym loan
- Holiday accrual with length of service
- Time off for good causes
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Why KN?
Whilst we are very proud of the work we do, it is our people who are the key to our success. KN takes wellness and wellbeing very seriously, and we have a number of initiatives and programmes in place to ensure that our people feel included, happy and motivated at work. We look for passionate, committed and diverse ‘team players’ whose core values align with ours.
Kingsley Napley is proud to be an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive workplace.
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