Private EA

Executive Assistant Opportunity

A rare opportunity has arisen for an exceptional Executive Assistant to join a well-established private family office in St Johns Wood, London. This is a varied and fast-paced role supporting a busy principal and adult family members, with the opportunity to become a trusted and longstanding part of a well-run private environment.

This position requires a highly organised, proactive and discreet individual who thrives on managing complexity and takes genuine pride in ensuring everything runs seamlessly behind the scenes.

Key Responsibilities

• Full oversight of multiple properties, including a large, fully automated smart home and additional UK and international residences
• Acting as the central point of contact for contractors, suppliers, tenants, and household staff across all properties
• Managing maintenance schedules, coordinating works, and attending properties to facilitate access and ensure high standards are upheld
• Line managing household staff and supporting the smooth day-to-day running of each residence
• Overseeing property administration including documentation, inventories, and household systems and keeping detailed accounts of expenditure by property on Xero
• Supporting refurbishment projects, troubleshooting basic smart home or plant systems, and ensuring properties are always prepared for the family’s use. Candidates need to be natural problem solvers and happy to turn their hand to some practical tasks before calling on contractors.
• Complex and ever-changing diary and inbox management across multiple stakeholders
• Coordinating international and domestic travel, events, and day-to-day schedules
• Handling confidential correspondence and wider personal and business administrative tasks