What will be your responsibilities:

Procurement & Purchase Order Management

• Create purchase orders (POs) for all purchases entering the business, including purchase requisitions submitted by Bristol engineering teams.
• Add and maintain products within the Odoo system.
• Verify that suppliers are fully approved before any order is placed or products are added to the system.
• Process facility-related purchases, including stationery, cleaning products, and other site requirements.
• Obtain the necessary approvals for orders and submit documentation to Finance.
• Conduct regular reviews of all active orders to ensure progress and accuracy.
• Process order returns when required.

Supplier Management & Communication

• Maintain regular communication with suppliers via email and telephone.
• Ensure billing and delivery addresses are correct and that supplier banking details are complete.
• Manage product enquiries, quotations, and supplier-related queries.
• Contact suppliers for delivery updates, estimated times of arrival (ETAs), tracking information, and delay notifications.
• Complete and manage EUS, NCNR, new customer, and other supplier documentation as required.
• Submit documentation to the Commercial team for approval before issuing to suppliers.

Internal Stakeholder Support

• Liaise with employees regarding purchase requests, supplier queries, product specifications, and order quantities.
• Provide support and guidance on the Odoo purchasing system and supplier approval processes.
• Coordinate with the Logistics team regarding delivery issues and assist with receiving deliveries when necessary.
• Respond to delivery driver enquiries and provide support with site access and delivery directions.

Finance & Payment Administration

• Submit approved orders to Finance for processing.
• Provide weekly reports to Finance highlighting outstanding supplier payments.
• Verify supplier payments through Business Central (BC) and investigate outstanding transactions.
• Update procurement records by marking orders as paid and maintaining accurate order status information.
• Update procurement budget trackers and purchasing records.

Profile and requirements:

• Strong organisational skills and attention to detail
• Good written and verbal communication skills
• Ability to manage multiple tasks and priorities
• Comfortable using Microsoft Office applications, particularly Excel
• Confidence communicating with internal stakeholders and external suppliers
• A proactive attitude and willingness to learn
• Ability to work independently while also being part of a team

Desirable

• Previous administrative experience
• Experience using ERP, MRP, or business management systems
• Experience within manufacturing, engineering, logistics, supply chain, or procurement environments
• An interest in Procurement, Supply Chain, or Operations as a career path

What We Offer

• An excellent work environment and an opportunity to make a difference.
• Salary commensurate with level of experience.
• Company pension contribution matched up to 10%.
• 25 days annual holiday + 8 Bank holidays.
• Medical Insurance.
• Dental Insurance.
• Salary sacrifice initiatives (EV Scheme, Cycle 2 Work, Tech Scheme)
• Discretionary annual company bonus.

Pre-Employment Requirements

Employment offers may be contingent upon successful completion of a background check and reference verification, in accordance with applicable laws and company policy.

Equal Employment Opportunity

TEKEVER is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and gender expression), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

Do you want to know more about us?

Visit our LinkedIn page at https://www.linkedin.com/company/tekever/