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Procurement Administrator Level 5
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About Us
The Sheffield College is a thriving further and higher education community, empowering around 13,000 learners each year to achieve their goals. Driven by our mission to transform lives through learning, we foster an inclusive environment — recognised through our 2026 Investors in Diversity Gold award and 3rd-place ranking in the National Centre for Diversity’s 2025 Top 100 Most Inclusive UK Employers.
About The Role
As Procurement Administrator, you will provide professional procurement and contract administration support across the College. You will play a key role in the delivery of procurement and tendering activities, ensuring compliance with financial regulations, procurement legislation, and College policies.
The postholder will manage procurement administration processes, support tender and quotation exercises, maintain supplier and contract records, undertake procurement analysis, and assist with contract management activities. The role will act as a key link between stakeholders, suppliers, and the Procurement Team, providing guidance and support on procurement procedures and best practice.
Main Responsibilities
- Act as the first point of contact for Procurement enquiries, resolving queries or escalating as appropriate.
- Review requisitions to ensure compliance with College Financial Regulations, procurement procedures, and approved supplier arrangements prior to release.
- Support staff with sourcing activities, obtaining quotations, and identifying suitable suppliers.
- Administer quotation and tender exercises, including preparing documentation, managing activities through the e-tendering system, and maintaining procurement records.
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If you want to find out more about the role please contact Tia Eardley, Procurement Manager, Tia.Eardly@sheffcol.ac.uk
What We Can Offer You
As the successful candidate, you will be offered a salary between £29,355 - £34,234 per annum based upon a combination of the skills, knowledge, and experience that you can bring to the role.
Our Full Benefits Package
- Enhanced Pension contributions scheme South Yorkshire Pension Authority
- Annual leave - 30 Days (222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period
- Health and wellbeing, we offer
- Employee assistance programme through Bupa
- Occupational Health through PAM
- Free eye tests for VDU users
- Free parking is available at the majority of our campuses
- Hybrid and flexible working opportunities
- Continuous professional development opportunities
- A people-focused working culture where you can grow and thrive
Further information can be found on our Benefits and Career Development pages.
Disability Confident
We are a Disability Confident employer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment, and as an employee. Please review our Recruitment Guidelines for Disabled Candidates which provides further information on reasonable adjustments and how the Disability Confident scheme works in practice. If you require any reasonable adjustments or any support at any point throughout the process, please contact jobs@sheffcol.ac.uk
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Armed Forces Covenant
As part of our commitment through the Armed Forces Covenant, we’re pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans, and military families contribute to our community and country.
Safeguarding
We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures. Further details on our safer recruiting procedures, including the employment of ex-offenders can be found here Safeguarding
Next Steps
To apply: Click apply online and follow the links to complete the online application. For queries regarding the application process, please contact the Recruitment Team at jobs@sheffcol.ac.uk. CVs are currently not accepted.
As a Leader in Diversity employer, we encourage applications from everyone and value diversity in our workforce.
Closing date: 14/08/2026
Please be aware – If we have a high number of applications, we may decide to close the vacancy earlier.
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