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Procurement and Supply Assistant (Level 3) apprentice
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Procurement and Supply Assistant Apprentice
Asymchem is looking to recruit a Procurement and Supply Assistant apprentice. You will help support procurement operations including assisting with sourcing materials, managing supplier relationships, processing purchase orders, and other key purchasing activities ensuring compliance with GMP and regulatory standards.
To support procurement operations at the Sandwich site, a regulated pharmaceutical laboratory and manufacturing environment. Assisting with sourcing materials, managing supplier relationships, processing purchase orders, and other key purchasing activities ensuring compliance with GMP (Good Manufacturing Practices) and regulatory standards. Working closely with procurement, quality assurance, production teams, and warehouse/logistics staff to help maintain a reliable, efficient, and cost-effective supply of goods and services.
Job Responsibilities
Purchasing and Sourcing
- Assist with sourcing raw materials, solvents, production consumables, and indirect goods required for pharmaceutical manufacturing
- Obtain and evaluate supplier quotations to support cost-analysis activities and decisions ensuring best value, quality, and delivery timelines
- Support negotiations for pricing, delivery timelines, and contract terms under supervision
- Prepare and process purchase orders while ensuring accuracy and adherence to internal procedures
- Track order status and follow up with suppliers to resolve delays or discrepancies to ensure on-time delivery
Inventory and Material Planning
- Support inventory monitoring to ensure adequate stock levels for production schedules
- Assist in reviewing usage reports and contribute to forecasting material demand
Supplier Relationship Management
- Communicate with suppliers to obtain pricing, product information, delivery schedules, and order confirmations
- Assist in tracking supplier performance metrics such as quality, reliability, and delivery accuracy
Compliance and Documentation
- Help maintain accurate supplier records, certifications, and compliance documentation
- Support supplier and material qualification processes
- Maintain audit-ready documentation for procurement transactions and supplier management
Continuous Improvement
- Contribute to cost-saving initiatives and process improvements activities within procurement
- Support data analysis, reporting and KPI tracking for procurement activities
Cross-Functional Collaboration
- Liaise with warehouse/logistics to reconcile deliveries and obtain associated documentation
- Consult with production team to understand demand, project requirements, and material specifications
- Support finance with invoice matching, discrepancy resolution, budget tracking, and other procure-to-pay processes
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Training provider
CIPS CORPORATE SERVICES LIMITED
Training course
Procurement and supply assistant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
- Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
- Create, maintain and amend purchase order and contract records.
- Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
- Present findings and data in all formats e.g. mathematically, written and oral.
- Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
- Utilise relevant Procurement computer systems or internal databases.
- Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
- Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
- Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
- Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
- Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
- Investigate and resolve purchase order, delivery and invoice queries.
- Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
- Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
- Able to consider the impact of the decision making process when interacting with the supply chain.
- Able to support the contract negotiations and mini competitions with suppliers.
- Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
- Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
- Create, maintain and amend purchase order and contract records.
- Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
- Present findings and data in all formats e.g. mathematically, written and oral.
- Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
- Utilise relevant Procurement computer systems or internal databases.
- Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
- Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
- Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
- Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
- Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
- Investigate and resolve purchase order, delivery and invoice queries.
- Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
- Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
- Able to consider the impact of the decision making process when interacting with the supply chain.
- Able to support the contract negotiations and mini competitions with suppliers.
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Training for this apprenticeship will be delivered online.
Essential qualifications
Minimum of 5 (grade 4/C or above) in GCSE
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Should there be relevant positions available at the completion of the apprenticeship then the successful applicants will be invited to apply for the vacancies.
Contact
The contact for this apprenticeship is: Cogent Ssc Limited Tom Bretherton thomas.bretherton@cogentskills.com
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