Farrow and Ball - Procurement Coordinator - Uddens (30 Hours per week)

Are you passionate about delivering exceptional customer experiences? Farrow & Ball are currently looking for an experienced and dedicated individual to join our Procurement team in Wimborne as a Procurement Coordinator. We are offering this position on a part-time, 30 hours a week basis.

Farrow & Ball are a luxury British lifestyle brand that prides itself in creating richly pigmented paint and handcrafted wallpaper, using print methods dating back 300 years and the finest quality ingredients.

The unique Farrow & Ball look transforms modern and traditional homes, large and small, inside and out. Established in Dorset in 1946, we have grown over the last 80 years and now proudly have 60 showrooms worldwide with a global network of stockists.

The key to our success is the people behind the paint: from the team handcrafting each tin to showroom staff to support functions, our shared passion ensures customers have a positive, engaging experience at every stage of their journey with us.

Overview

We are looking for a proactive and detail-oriented Procurement Coordinator operating within a fast-paced environment. You will be responsible for supporting factory and warehouse operations through effective procurement, coordination, and administrative support. This role ensures the timely sourcing of goods and services, accurate processing and management of purchase orders, and clear communication with suppliers.

Working closely with cross-functional teams, the Procurement Coordinator helps maintain up-to-date procurement data, supports reporting activities, and contributes to the smooth running of daily operations. The position plays a key role in ensuring supply continuity, resolving day-to-day procurement issues, and supporting the wider procurement function.

Key Responsibilities

• Support the procurement of a range of indirect materials and services for factory and warehouse operations, including secondary packaging, stationery, uniforms, effluent services, and other ad hoc requirements.
• Coordinate daily call-offs from offsite storage, ensuring stock levels are effectively monitored, reviewed, and aligned with operational needs.
• Support key business projects (Hempel and Farrow & Ball) through data collecting, administrative support, and the maintenance of accurate departmental reports and trackers.
• Manage the end-to-end import process for raw materials sourced from the EU, ensuring compliance and timely processing.
• Provide cross-functional cover within the procurement team during periods of absence (e.g. holiday/sickness), ensuring continuity of operations.
• Manage and prioritise the Procurement department inbox, ensuring timely responses and efficient workflow management.
• Carry out administrative activities to support strategic procurement initiatives and continuous improvement objectives.
• Review all supplier order confirmations, validating accuracy and updating purchase orders where required.
• Support the wider procurement team with raising manual purchase orders and customer orders.
• Maintain and update procurement data within IFS, including price lists and system requirements.
• Be responsible for the coordination of transport tasks, working with internal stakeholders to ensure timely execution of daily call-offs.
• Collaborate with the wider team to develop, document, and improve procurement processes, and support training initiatives where required.
• Support the identification and resolution of supply or order-related issues to minimise disruption to operations.
• Escalate risks relating to supply, pricing, or delivery timelines as appropriate.
• Coordinate the setup and ongoing maintenance of part numbers and product records within IFS, ensuring data accuracy and consistency.
• Support the monthly and year-end stock take process, including coordination of on-site and off-site (external storage) counts.
• Expedite all purchase orders where required, following up with suppliers to ensure timely delivery and minimise operational disruption.
• Create and maintain supplier records within IFS, working closely with Finance to ensure correct setup and governance.
• Provide cross-functional support within the procurement team as required to ensure continuity of operations.