Procurement Manager - UK&I

The Procurement Manager will work closely with the other Procurement Managers in the UK&I to ensure that sourcing activity is aligned (there is no duplication of sourcing activity) and spend is being effectively leveraged across all portfolios in UK&I.

JOB DESCRIPTION

Key Responsibilities:

• Engage local stakeholders – demonstrate the value of procurement, build internal relationships, and ensure that procurement is involved in relevant sourcing activity
• Ensure compliance with existing procurement policies and procedures – educate local stakeholders on how to use relevant systems and follow the correct procedures for supplier onboarding, creation of POs, P Card set-up, etc.
• Ensure the effective engagement of suppliers. Keep up to date with the local supply chain/market – identify and recommend new providers as required
• Responsible for end-to-end procurement processes, including the creation of sourcing strategies, supplier identification, creation of high-quality tender documents, commercial negotiations, etc.
• Assist with the definition of supplier requirements/expectations, e.g., scopes of work, SLAs, performance management procedures, etc. Ensure the effective delivery of goods/services
• Via Luminance (Greystar’s new CLM platform), administer the contract lifecycle, including contract generation, negotiation, approval, and storage
• Support onboarding/due diligence for new suppliers
• Compile contract summaries and relevant information to support the mobilization of new supplier agreements
• Support SRM/supplier performance activity. Act as an escalation point for supplier issues and engage in the proactive management of preferred suppliers
• Manage reporting requirements, e.g., spend analysis, vendor performance/feedback
• Accurately maintain spreadsheets, databases, and records of information to ensure the smooth running of the department
• Support the creation of new procurement policies, processes, tools, and templates. Ensure UK&I stakeholders are effectively engaged and aware of new procurement initiatives/governance procedures, etc.
• Support the creation and distribution of procurement communications and training materials
• Effective engagement with the European procurement team. Lead/contribute to regional sourcing activity and other initiatives such as supply chain ESG as required
• Perform other duties as assigned or as necessary for the effective performance of the role

Knowledge & Qualifications:

• University degree in a relevant field is preferred, but not essential
• Excellent written and numerical skills
• Procurement experience (5 years minimum)
• MCIPS (achieved or studying for) preferable but not essential
• Fluent in English. A second European language would be beneficial but not essential
• IT literate and proficient in Excel, PowerPoint, Word, and Outlook (to at least Intermediate level).
• Experience of PowerBI would be beneficial but not essential

Experience & Skills:

• Experience of working in Real Estate/Facilities Management/Hospitality or related industry
• 3+ years operating as a Procurement/Category Manager (or comparable role)
• Sourcing experience across multiple operational categories – focus on Hard Services e.g., Repairs & Maintenance, and Soft Services (cleaning, manned guarding, etc.)
• Knowledge of the UK&I supply market – strong supplier relationships
• European sourcing experience would be beneficial but not essential

Important Notice:

Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to AskHR@greystar.com.