Praxis Real Estate Management Ltd
Procurement Officer
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Procurement Officer
Department: Procurement
Employment Type: Full Time
Location: London
Compensation: £45,000 - £55,000 / year
Description
Location: London + UK wide travel as required (on site with option for 1 day WFH after 6 month probation)
Main Purpose
The purpose of this role is to support the delivery of procurement activity, supplier control, and procurement governance across property management services within the portfolio.
Working across Property Management, Facilities Management, Asset Management, and Finance, the Procurement Officer supports tender activity, supplier onboarding, contract records, procurement reporting, supplier performance tracking, and cost control.
The role helps ensure the business buys well, follows agreed procurement processes, maintains accurate records, supports supplier accountability, and provides practical procurement support to operational teams.
Success depends on being organised, commercially aware, and able to turn agreed procurement plans into well-controlled day-to-day delivery. The postholder is expected to support multiple procurement workstreams, maintain documentation discipline, assist with supplier engagement, and escalate risks, gaps, or poor supplier performance where required.
This is a growth role within an expanding procurement function. A background in Facilities Management or Real Estate is required, ideally with a bias towards M&E.
Main Duties:
Procurement Delivery & Sourcing
- Support procurement activity across property management services, helping to balance value, quality, compliance, and service delivery
- Assist with tender processes, including scope collation, supplier selection, RFQs, ITTs, clarifications, evaluation administration, recommendation packs, and contract award documentation
- Run lower-risk sourcing activity and supplier exercises under the direction of the Procurement Manager or Procurement Lead
- Support the identification of supplier consolidation, cost saving, service improvement, and contract management opportunities across the portfolio
Supplier Management & Performance
- Maintain the approved supplier database, including supplier vetting, onboarding, insurance checks, compliance documentation, and periodic reviews
- Track supplier performance using agreed KPIs, SLAs, service review outputs, and stakeholder feedback
- Escalate poor supplier performance, weak specifications, avoidable cost, and non-compliance with agreed procurement routes
- Coordinate supplier reviews, contract renewals, retendering activity, mobilisation actions, and performance improvement plans
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Commercial Support & Analysis
- Support commercial negotiations by preparing data, supplier comparisons, pricing schedules, clarification logs, and evaluation summaries
- Prepare regular reporting on procurement activity, supplier performance, contract status, savings, risks, and opportunities
- Support with category planning, procurement strategy delivery, and wider commercial initiatives
Stakeholder & Operational Support
- Work with Property Management, Facilities Management, and Asset Management teams to gather requirements and ensure procurement activity reflects operational needs
- Provide practical procurement advice to operational and property teams and help ensure requirements are properly scoped before supplier engagement
Governance, Risk & Compliance
- Ensure procurement activity follows internal governance, approval, risk management, and financial control requirements
- Support service charge discipline by keeping procurement decisions evidenced, auditable, and capable of explanation to stakeholders
Process Improvement & Record Keeping
- Maintain accurate procurement records, contract documents, approval trails, supplier correspondence, and audit evidence
- Identify recurring procurement issues, process gaps, or inefficient supplier arrangements and recommend practical improvements
Mobilisation & Projects
- Support mobilisation, transition, and new asset activity where supplier arrangements, procurement setup, or service contracts are required
Requirements, Skills, and Qualifications
- Procurement, supply chain, contract administration, supplier management, or commercial support experience
- Experience in property, facilities management, real estate, or operational services
- Good understanding of tendering, RFQs, supplier onboarding, and procurement administration
- Able to support negotiations through clear preparation, analysis, documentation, and follow-up
- Good understanding of contract records, procurement controls, approval processes, and audit trails
- Commercial awareness across cost, value, service quality, and operational risk
- Able to analyse spend, compare supplier proposals, and produce clear summaries and recommendations
- Strong organisational skills and attention to detail across multiple procurement workstreams
- Confident stakeholder engagement across Property Management, Facilities Management, Asset Management, and Finance
- Clear written reporting, communication, and document management skills
- Comfortable using Microsoft Office, especially Excel, Word, and PowerPoint
- Takes ownership of allocated procurement tasks
- Works with accuracy, pace, and good judgement
- Challenges cost, quality, and supplier assumptions appropriately
- Acts with commercial discipline and process awareness
- Communicates clearly and constructively
- Keeps suppliers, stakeholders, and records properly organised
- Escalates risks, gaps, and poor performance promptly
- Balances value, service, and compliance properly
- Works collaboratively with operational teams
- Identifies improvement rather than accepting poor process
- Operates with accountability, discretion, and high standards
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Benefits
- Highly competitive salary DOE
- Discretionary bonus scheme
- 25 days holiday per year plus bank holidays
- Office closure over festive season
- Additional holiday with service
- Private Medical Insurance (medical history disregarded)
- Healthcare Cash Plan
- 5% Company pension contribution
- 3x Life Assurance
- Cycle to work scheme
- Employee Assistance Programme
Values
Professionalism | We consistently seek to exceed expectations. Our people can express themselves fully while upholding the highest standards of conduct, competence, and integrity.
Ownership | Every asset, challenge, and opportunity is treated as our own. We deliver all real estate services in-house — never outsourcing responsibility, accountability, or blame.
Entrepreneurialism | We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.
Meritocracy | Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.
Action This Day | We do not defer or delay. Anything that can be done today, is done today.
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