urbanbubble
Procurement Operations Analyst
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
What you'll be doing
As our Procurement Operations Analyst, you'll help keep the engine room of procurement running smoothly. From supplier onboarding and contract management to reporting and system administration, you'll make sure our processes are efficient, compliant and easy for colleagues to use.
A large part of the role will involve working within Gatekeeper, our contract lifecycle management platform. You'll become our internal expert, helping colleagues get the most from the system while ensuring our supplier and contract information remains accurate, complete and trusted.
Procurement systems and process support
- Take ownership of the day-to-day administration of our contract lifecycle management (CLM) platform, including contract records, workflows, approvals, user access and data quality checks.
- Become the go-to person for the system, supporting colleagues across the business and promoting best practice.
- Deliver training and guidance to help drive adoption and improve user confidence.
- Test system updates and enhancements, identifying issues and working with providers to resolve them.
- Maintain workflow guidance, checklists, templates and supporting documentation as processes evolve.
- Monitor automated workflows and risk scores, ensuring actions are completed and records remain accurate.
- Manage procurement requests through our helpdesk, responding to queries and directing requests where needed.
- Work closely with the procurement team to continuously improve reporting, workflows and system configuration.
- Support the rollout of new features, automations and AI-enabled functionality as the platform develops.
Supplier onboarding and contract management
- Coordinate supplier onboarding activity, ensuring the right teams are involved at the right stages.
- Review supplier onboarding submissions and risk assessments, approving straightforward cases and escalating where required.
- Maintain supplier risk assessment forms and help ensure risk data remains meaningful and up to date.
- Manage supplier records, compliance documentation and expiry tracking.
- Support contract renewal planning to ensure key dates aren't missed.
- Review new contract requests and confirm the appropriate due diligence and approvals are in place.
- Check requests against existing sourcing initiatives and tenders to avoid duplication and maximise value.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Reporting and insight
- Build, maintain and improve procurement dashboards and reporting.
- Produce regular reports covering supplier compliance, contract renewals, risk management, supplier performance and sourcing activity.
- Analyse spend data and provide insight to support procurement planning and decision-making.
- Contribute to executive reports and client-facing procurement updates.
- Identify trends, risks and opportunities, helping the team make informed commercial decisions.
Supplier governance and procurement support
- Support sourcing activities, tenders and requests for proposal (RFPs) where required.
- Maintain supplier performance and KPI information within our systems.
- Assist with supplier governance reviews and help ensure supplier risk classifications remain accurate and up to date.
What we're looking for
We're looking for someone who enjoys working with data, systems and processes, but who also understands the importance of building positive relationships across a business.
Essential
- Experience working within a procurement environment, ideally in procurement operations, systems or process-focused roles.
- A solid understanding of procurement processes and supplier governance.
- Experience supporting supplier onboarding and third-party risk management activities.
- Strong analytical skills with the ability to identify trends, risks and data quality issues.
- Advanced Excel skills and confidence working with large datasets.
- Experience maintaining data quality and governance standards across systems.
- The ability to extract, analyse and interpret information from multiple systems and sources.
- Excellent written and verbal communication skills.
- Strong organisation and prioritisation skills, with the confidence to manage competing demands and challenge process deviations when needed.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable
- Experience using procurement or contract management platforms such as Gatekeeper, Coupa, SAP Ariba, Ivalua or similar.
- Experience using Power BI or other reporting tools.
- Knowledge of contract lifecycle management and supplier governance.
- Exposure to sourcing, tender or RFP activity.
- A CIPS qualification, or a genuine interest in developing a procurement career through professional study.
Who you are
We're interested in the person as much as the experience.
You'll likely be someone who is:
- Curious and motivated by understanding what data is telling you.
- Organised, methodical and proactive.
- Comfortable working independently and taking ownership of tasks.
- Passionate about accuracy and getting the details right.
- Confident maintaining standards and questioning missing or incomplete information.
- Adaptable and comfortable working in an environment that's evolving and growing.
- Able to build positive relationships with people at all levels across the business.
Why urbanbubble?
At urbanbubble, we're passionate about creating vibrant communities and delivering exceptional experiences for our clients, residents and colleagues. You'll be joining a collaborative, ambitious team where your ideas are welcomed, your expertise is valued and you'll have the opportunity to help shape a growing function from the very beginning.
If you're excited by the opportunity to build, improve and make a genuine impact, we'd love to hear from you.
The role is based in Manchester at our offices in the Northern Quarter and we offer hybrid working!
urbanbubble requires people who are professional, hard-working, innovative, passionate, who are effective in their roles and who truly engage with the customer. We are an equal opportunity employer, and invite applicants to contact us to identify any additional support you may need during the recruitment process.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London