Virgin Active & KAUAI
Procurement Specialist
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As we evolve into Social Wellness Clubs, we are creating spaces and experiences that support every aspect of our members’ physical, mental, nutritional and social wellbeing. By bringing together expert guidance, genuine community, personalised experiences and innovative technology, we make wellness feel accessible, welcoming and easy to navigate. Virgin Active is committed to recruiting the finest people who share our passion for creating exceptional experiences and delivering world-class service every day. We are looking for a Procurement Specialist to join our Finance Team.
Role Type: Full Time
Hours: 40
This role will provide day-to-day support to our club colleagues and internal teams, helping to ensure procurement processes run smoothly, efficiently and in line with company policies and controls. The successful candidate will act as an important link between the Procurement team, our clubs, accounts and wider business stakeholders. They will provide hands-on administrative and operational support across procurement activities, supplier management, invoice queries and our ZIP I2P (Procure-to-Pay) system.
Experience working within a Technology procurement/spend category would be beneficial.
The Role
- Act as a key point of contact for clubs on procurement queries, providing timely, solutions-focused support through to resolution.
- Support Procurement and Accounts with supplier onboarding, due diligence, invoice queries, purchase orders, and accurate supplier documentation.
- Provide day-to-day administration and support for the ZIP I2P system, including user queries, troubleshooting, system data, and reporting.
- Assist with sourcing activities, supplier communications, quotation exercises, procurement projects, spend analysis, and procurement documentation.
- Partner with Clubs, Accounts, and internal stakeholders to ensure procurement activity follows company policies, processes, and controls.
- Identify opportunities to improve procurement processes, system efficiency, user experience, and overall team effectiveness.
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Essential
- Experience in a procurement, purchasing, accounts, finance administration or similar operational role.
- Strong organisational and administrative skills, with excellent attention to detail.
- Ability to manage multiple requests and priorities in a fast-paced environment.
- Strong communication and stakeholder-management skills.
- A customer-focused approach, with the ability to build effective relationships with colleagues across the business.
- Good analytical and problem-solving skills.
- Comfortable working with procurement, finance and/or business systems.
- Good working knowledge of Microsoft Office, particularly Excel.
Desirable
- Experience supporting a Technology spend category, including areas such as software, hardware, IT services or telecommunications.
- Experience working with a Procure-to-Pay (P2P) or procurement system.
- Experience with ZIP or a similar procurement/I2P platform.
- Experience working with supplier onboarding, due diligence and invoice processes.
- Previous experience working within a multi-site or decentralised organisation
Our Perks
- 25 days (excluding bank holidays) annual leave, plus a Celebration Day – and we want you to take them
- Access to Scottish Widows Pension with us matching contributions up 5%
- Complimentary Virgin Active membership for you and a buddy. You can also get free membership for your children too, ability to take advantage of our Club V.
- Private Dental and Healthcare Insurance – your physical health is important, and we want you to have the access to healthcare should you require it.
- Life Assurance 4x your salary – which we hope you will not need.
- We want you to love Virgin Active like we do, so you get discounts across Virgin Active – everything from guest passes to 50% off PT sessions.
- You will join Virgin Family - where not only can you communicate with your colleagues across Virgin Group, but also many discounts (including Virgin Atlantic, Virgin Holidays and Virgin Media/O2)
- Maintaining a healthy diet while at work can be hard, so we offer all our team members 20% off food and drink at our KAUAI branches located in clubs.
- Managing finances can be difficult, so we offer access to Salary Finance. They can support you with loans and savings plans, as well as help you become a personal finance expert.
- Mental health is a cornerstone of wellbeing. Our BUPA employer assistance programme is there when you need a helping hand with 4 free counselling sessions.
- We know finding a new home to rent can be stressful. We partner with Dexters who offer complimentary corporate letting services – meaning no tenant charges.
- Access to ePoints, offering loads of online discounts to retailers.
- Always wanted to take that yoga course? Well VA offer discount on all their Academy courses, trained by the very best instructors.
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