Procurement & Stock Assistant

• Location - Sheffield
• Onsite 5 days per week
• Salary - Negotiable
• 12 Month Fixed Term Contract

At Vivedia, we create meaningful moments for families through the technology and services we deliver. Behind the scenes, our engineering teams rely on having the right equipment, in the right place, at the right time — and that’s where you come in.

As our Procurement & Stock assistant, you’ll play a key role in keeping our operations running smoothly. You’ll manage day-to-day procurement activities, maintain accurate stock levels, and ensure our stock rooms and build areas are organised, efficient, and ready to support our engineers in delivering exceptional service.

This is a hands-on, practical role that combines procurement, stock control, and collaboration with teams across the business.

You’ll take ownership of procurement and stock activities, including:

• Raising and managing purchase orders, tracking progress, and maintaining accurate records
• Coordinating urgent stock requests to site when needed
• Receiving deliveries, asset tagging items, logging receipts, and allocating stock to the correct locations
• Proactively organising stock rooms, prep areas, and the engineering build room to maintain high standards
• Supporting stock counts and cycle counts to ensure inventory accuracy
• Using stock and quote data to assess inventory requirements and future demand
• Maintaining accurate product data across internal systems
• Supporting stock reporting and analysis (usage trends, failure rates, minimum stock levels, etc.)
• Preparing stock for planned works orders
• Building and maintaining strong relationships with key suppliers
• Working closely with Finance on invoice reconciliation and queries
• Identifying opportunities for improvement and supporting process and system enhancements
• Assisting with general ad-hoc tasks within the stock and build rooms