Production and Planning Assistant - 12m Maternity Cover - Fully Remote

This is a fixed term role for an experienced Assistant to support the Production Manager.

We are an agile and fast-moving business. We work remotely and we are looking for someone who will enjoy being part of a small, friendly, and super-dedicated team.

Salary: £19,600 per annum (25 hours per week), equivalent to a full-time salary of £31,360 per annum

Main Responsibilities

• Working closely with the Production Manager to assist with general administrative tasks and keep databases and systems up to date.
• We produce a wide range of products from a number of different manufacturers. Each product is made from a number of different components - all of which must be planned accurately.
• Specific tasks include, but are not limited to:
  • Obtain quotations, raise purchase orders on Xero, and place purchase orders with suppliers.
  • Chase order confirmations, free issue component requirements, artwork proofs, and update Xero, Asana, and other systems with confirmed delivery dates.
  • Manage product compliance: ensuring EU/UK regulatory portals are up to date and provide information for our wholesale team to ensure compliance in other territories.
  • Create product codes and barcodes, and maintain records of these.
  • Review physical finished product, component samples, and artworks/proofs in conjunction with the Production Manager.
  • Liaise with our fulfillment house to ensure new products and purchase orders are created on their systems. Collect relevant regulatory documents.
  • Work closely with our fulfillment house to ensure deliveries are booked in with the relevant documents, and are booked onto their system in a timely manner and DN’s/GRNs are created and checked against our POs and invoices.
  • Approve production invoices for payment.
  • Manage the inventory tracking in our warehouses and booking-in process of free issue components with our suppliers.
  • Monitor and manage incoming international component shipments, including customs clearing and payments.
  • Maintain and update product and business information on the CPNP and SCNP databases.
  • Maintain up-to-date files of Safety Data Sheets, Certificates of Analysis, batch codes, and PIFs for all product orders.
  • Keep up-to-date databases for various activities, EPR, range sheets, tracking PO’s and deliveries, components, Asana project management, Production BOM’s, and various others.