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Job Description: Production Assistant
About Us:
Noetic is a global brand journalism partner and accelerator serving fast-growth global clients from our London and Europe hubs (with outposts in the US and Asia). We work with large organisations in technology, finance, professional services, and life sciences, creating their thought leadership, customer stories, and go-to-market content for decision-maker audiences.
We comprise a highly talented and exacting internal team - a description that applies to employees at every level - supported by a remarkable network of specialists developed over many years. This framework allows us to mobilise teams configured precisely for every brief, whatever the scale or specialism.
It also means that above all else, our core team needs to be:
- Emotionally intelligent, serving as advocates, champions, and partners for clients.
- Meticulously organised and expert at project management: driving teams and projects forward with clarity, energy, and goodwill to get the best from people.
- Quality-focused and adept at giving feedback in a way that is results-oriented and constructive.
None of our roles is static. Every role should be considered dynamic - training for what comes next as we grow and expand.
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Production Assistant role:
This is an exciting position for talented and ambitious production juniors to make their mark in a fast-growing startup. They will work closely with the founders to assist with production, internal marketing, and the smooth running of the office.
Key responsibilities:
Duties to include but not be limited to:
Events
- Speaker/interviewee research and booking
- Audience research, booking, and coordination
- Production of branded materials
- Drafting research briefings before the event/filming dates and writing summary stories and social posts afterwards
Content Studio:
- Internal and external workflow coordination (pre-production)
- Calendar, diary, and file management
- Travel booking and management
- Supplier invoicing reminders, queries, and processing
- Support on location on shoots
- Liaising with project teams and tracking key milestones across projects
- Tracking project expenses and invoices
- Identifying, onboarding, and managing freelancers
Office and ‘Comms Accelerator’ Support
- From time to time, the founders will require additional admin support such as booking venues for staff events
- Managing office enquiries and supplies, greeting guests who arrive at the office
- Supporting C-suite coaching and media training
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Experience & skills required:
- A strong interest and some level of training in content production with the desire to progress in production
- Basic understanding of video production and post-production workflows
- An excitement around AI tool adoption, proficient at least to a basic level, and hungry to evolve your use and creation of AI platforms, apps, and agents
- Entrepreneurial spirit and a passion for growing a business - a willingness to embrace the startup culture and uphold our values of quality, efficiency, and exceptional client service
- Ideally proficient in using spreadsheets and Google Workspace
- Tech-savvy with the ability to adapt to new tools and technologies
- Strong organisational skills - able to work independently, solve problems, and prioritise effectively
- Exceptional attention to detail
- Confident and calm in managing challenging situations in a fast-moving environment
- A ‘can-do’ approach built on integrity
- High levels of EQ – a person who clients and colleagues will trust and enjoy working with
- Ability to inspire client confidence
- Communicate professionally and efficiently
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