Associated Press
Production Coordinator
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Coordinator - AP Content Services
The Associated Press is seeking a highly organised and detail-focused Coordinator to join the AP Content Services team, the commercial arm of the Associated Press, reporting to the Head of Production.
Why this role matters
The coordinator plays a key role in day-to-day administration and management operations for content services, photo and video assignment sales.
What you will do
- Work with internal and external contacts across various departments, including sales, marketing, finance, accounts receivable and legal.
- Collect assignment details from sales managers and clients.
- Create and update assignment briefs, call sheets.
- Assist with crew selection.
- Communicate shoot requirements to production teams.
- Communicate directly with clients to understand their requirements and also budgets and pricing.
- Deliver the generated content to clients and reconcile billing and cost reports.
- Log and keep track of new projects, vendors and clients.
- Track revenue and costs.
- Support the production team in handling invoicing and billing enquiries relating to freelancers and crews being used for assignments.
- Assist on draft budgets, production schedules and workflows.
- Coordinate crewing and equipment resources plus budgets and pricing.
- Monitor end-to-end progress of multiple shoots simultaneously, including close communication with crew on designated shoot days making sure jobs are on schedule and will meet client specification.
- Edit stills and video, metadata entry.
- Perform quality control on fulfilled jobs.
- Upload content to various portals.
- Update video crew and photographer databases.
- Send contracts to clients.
- Assist with inbound enquiries regarding AP Content Services products.
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Who you are
The successful candidate will be motivated, independent, and able to manage multiple projects at a time in a fast-paced environment with an eye for detail. They will possess a blend of business, project, technical and communication skills, must be highly self-motivated, able to multi-task and meet tight deadlines in a demanding market. To be considered, you must be detail-oriented, have flexibility with scheduling and be available to occasionally work nights and weekends. The ability to work in a team environment, be adept at problem solving, priority driven, and able to work effectively in a fast-paced environment with all levels of management and clients is key to success in this role.
Required
- Proficiency in Office suite software (Microsoft or otherwise).
- General knowledge of video workflows, photography and photo production.
- Excellent interpersonal skills and communication skills.
- Must be highly motivated, independent and detail-oriented.
- Ability to work nights and weekends when necessary.
- Eagerness to learn all aspects of the industry, new systems, new processes, and each new photo assignment and tasks.
What will set you apart
- Related job experience within a production company or media environment (broadcast PR company, stock photo agency, publishing, wire photo news agency, etc.) with duties that include coordination of multiple projects/assignments simultaneously.
- Working experience with a graphics software package (Adobe or similar)
- Experience working with Salesforce
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Why join us
- A mission-driven, inclusive environment focused on both individual and collective success.
- Opportunities for professional development to help you reach your career goals.
- Access to tools, mentorship, and resources tailored to elevate your proficiency and contributions.
Salary & Benefits
The Associated Press offers comprehensive benefits, which include:
- Competitive medical, dental and vision coverage
- Retirement benefits
- Company paid life insurance
- Paid vacation and sick days
- Paid parental leave for any new parent
- Mental well-being resources
All applicants must be able to work in the UK or be able to gain permission to work in the UK.
Internal applicants should apply via Inside AP and inform their manager of their intention to apply for this role.
Application deadline: November 13, 2026, at 11:59pm ET
AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.
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