Legal

• Manage larger commercial negotiations with key event suppliers and Legal team.
• Ensure all crew and suppliers are appropriately contracted for services provided. Ensuring appropriate legal paperwork is in place to include, but not limited to, Freelancer T&C’s, 3rd party supplier contracts, on-screen team agreements, other rights agreements etc., for all the programme areas the Production Executive is responsible for.
• Work with other PEs/HOP to feed into commercial and legal discussions for cross-departmental/multi-year suppliers.
• Liaise with Executive Producer on various schedules, including commentary, freelancers, and staff, and ensure contracts are issued, negotiated and signed. Manages issues within freelance and crew teams which may arise.
• Ability to draft deal memos to third party suppliers and ensures Company's commercial interests are met.
• Proactively suggests and implements solutions to standard contractual issues.
• Uses judgement to know when to escalate legal issues to HoGC / HOP / Legal.

HR

• Line manage a team of PMs, providing training and support to enable them to do their job and professionally develop, as well as dealing with performance management issues.
• Manage appraisals, conduct 1:1s, create personal development plans, and ensure wellbeing of the PM line reports.
• Liaising with the HR team as appropriate.
• Partake in recruitment process when needed for PMs and PCs.
• Keep up-to-date with employment/tax legislation including HMRC’s Film & TV guidelines and ensure freelance bookings are compliant with current IR35 policy.
• Ensure Working Time Directives and local employment legislations are followed in events/shoots.
• Ability to proactively identify and manage employee relation risks in advance of them becoming issues.
• Effectively manage team relationships within portfolio.
• Mentor and develop more junior team members.

Technical

• Key point of contact for Outside Broadcast (OB) suppliers. Working closely with Technical Managers (TMs) to ensure best service is retained and issues are raised in a timely manner.
• Recommend alternative workflows and work closely with TMs on pathway to increased remote production.
• Manage share of regular suppliers and run regular OB supplier meetings, keeping a track of risks and issues and escalate when necessary.
• Consult with Distribution team / TMs to assist with the development of technical productions plans, and the ability to convert those plans into budgets and schedules.
• Work with TMs to ensure supplier quotes are correct and include all necessary kit and crew to service requirements.

Risk Management

• Provides tactical approach to Security, Health & Safety (H&S), and Risk Management on events/shoots.
• Ensure all shoots are risk assessed by Producer and PM, and appropriate H&S and insurance sign-off has been given.
• Ensure teams have required H&S training (safe management of productions).
• Work with other PEs and Risk Management to develop policies to ensure best practice is undertaken.
• Assists with insurance queries and liaises with Risk Management team when necessary.

Operational

• Forward plan and set-up new and challenging events, including block booking of flights, hotels and identifying and negotiating with key suppliers before handing off to designated PM.
• Implements roadmaps/project plans and effectively communicates progress to HoGC and HOP.
• Assign workload across live production management team. May be required to PM some events/shoots where necessary.
• Run regular event ‘milestone’ meetings with team, and closely liaise with EPs to ensure editorial needs are met.
• Recommend methods to facilitate reduced costs and increased efficiency to enable creative vision to be achieved on-screen
• Advance planning with resource and scheduling requirements.
• Drive integration of the live and non-live teams to ensure efficiencies and collaboration is maximised.
• Implementation of ETP policies e.g. Travel Policy and responding to associated queries.
• From time to time will be expected to cover Production Managers’ leave as necessary.
• Occasional travel to an event may be required.
• Oversee the delivery of all programme material, ensuring that all paperwork and re-billing is satisfactorily completed meeting necessary timetables.
• Advise on complex shipping of people and kit to international events.
• To provide commercial/compliance advice to the programme producers during formulation of editorial policy.

Values

• Role model inclusive behaviours.
• Ensure that IMG’s Diversity, Equity, and Inclusion initiatives are implemented and championed.
• Work closely with colleagues during pre-production, production and post-production to champion and progress IMG’s ‘GreenToScreen’ sustainability goals and reduce the production’s carbon footprint wherever viable.
• Actively seek diversity of thought and create an environment where everybody feels comfortable to express their view.
• Ensures Albert data is delivered for certification by PM team.
• You may also be required to carry out any other duties which are within the scope and purpose of the job.

Unusual Challenges or Circumstances

• Opportunity to travel to shoot / OB location, including internationally may be necessary.
• Occasional weekend work may be required on special events, but not regularly.
• DOILS would be available for days worked in addition to usual working pattern.

Key Results Areas

• Effective and professional management of all production management functions.
• Fully compliant content delivered on time, to schedule and within budget.
• All necessary paperwork, contracts, insurances, risk assessments are in place for productions under Production Executive control.
• Compliance with Company procedures and championing of Company’s Sustainability/DE&I/Mental Health initiatives.
• Ability to vary management styles to build inclusive and diverse teams and resolve conflict effectively.
• Happy, engaged production management team.
• HoGC, HOP and HoF have required info (eg. Cost forecasts) in a timely manner.

Knowledge and Experience

• Previous experience as a Line Producer or Production Executive