Guardian Jobs
Programme Administrator, PROSPECTUS
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Location: Central London
Hours: Full-time, 35 hours per week
Contract: Temporary, until December 2026
Pay: £20.51 per hour (+ holiday pay) (circa £37,400 salaried equivalent)
Start Date: ASAP
Prospectus is delighted to be supporting a leading London university in the search for a temporary Programme Administrator to join their team.
This is an excellent opportunity for proactive and dynamic professional to support the delivery of prestigious Master's programmes within a busy academic environment and contribute to an exceptional student experience.
We particularly welcome applications from recent graduates and those early in their career path.
Responsibilities
- Provide comprehensive administrative support for careers consultations, practice interviews and student appointment bookings.
- Manage complex appointment schedules, consultant timetables and booking records using Excel and internal systems.
- Coordinate student communications, including appointment confirmations, reminders and booking updates.
- Support the administration of careers services through Moodle, including appointment sign-up processes and engagement tracking.
- Maintain accurate records of student attendance, bookings, cancellations and programme engagement data.
- Support coursework assessment processes, including preparation of mark sheets, grading records and liaison with academic staff.
- Maintain accurate student records and assessment data using databases and Excel.
- Monitor attendance and assist with participation tracking and reporting.
- Act as a key point of contact for student enquiries, providing accurate information and guidance on programme processes.
- Support the production of programme materials including handbooks, cohort profiles and yearbooks.
- Assist with the planning and delivery of orientation activities, programme events and student engagement initiatives.
- Work collaboratively with Programme Managers, faculty members and professional services colleagues to ensure the efficient running of programmes.
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Requirements
- Previous administrative or office experience.
- A strong academic background, including a degree from a highly ranked university.
- Strong IT skills, including advanced proficiency in Microsoft products, particularly Excel.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines effectively.
- Strong communication and interpersonal skills, with the confidence to engage with a wide range of internal and external stakeholders.
- Proven ability to work under pressure while maintaining a high level of accuracy and attention to detail.
- A collaborative and proactive approach to managing a varied workload, with the capacity to work both independently and as part of a team.
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CVs will be reviewed on a rolling basis, so if you're interested in the role, please apply ASAP with your CV in a Word format.
At Prospectus, we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.
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