Main Duties

• Executive & Programme Support: Provide proactive support to Programme Leadership through the management of complex and frequently changing diaries, stakeholder communications, travel arrangements, expense management and other activities that enable effective programme delivery.
• Correspondence Management: Monitor and manage delegated inboxes, prioritising urgent matters, responding where appropriate, tracking actions and ensuring timely follow-up across multiple stakeholders.
• Programme Coordination: Support the planning and coordination of programme activities, ensuring actions, deliverables, dependencies and key milestones are tracked and progressed.
• Governance & Meeting Support: Coordinate governance forums, programme reviews, customer meetings and workshops, including agenda preparation, meeting logistics, minute taking, action tracking and follow-up activities.
• Programme Documentation: Maintain programme documentation, registers and trackers, ensuring information remains accurate, current and compliant with company processes.
• Reporting & Communications: Assist in the production of programme reports, presentations, briefing packs and management information for internal and external stakeholders.
• Stakeholder Management: Act as a key point of contact across Raytheon UK, Omnia Partners and customers, building effective relationships and ensuring communication flows effectively between teams.
• Collaboration Tools & Administration: Maintain SharePoint sites, Teams channels and other programme collaboration tools, ensuring information is organised, accessible and up to date.
• Onboarding & Resource Support: Coordinate onboarding activities, access requests, equipment requirements and induction arrangements for new team members.
• Visits & Events: Coordinate customer engagements, executive visits and programme events, managing logistics, stakeholder requirements and visit execution through to successful delivery.
• Programme Operations Support: Coordinate a range of operational and administrative activities to ensure the smooth running of the programme, including procurement administration, visitor management, facilities requests, catering arrangements, invoice processing and general team support.
• Continuous Improvement: Identify opportunities to enhance programme administration, reporting, governance and team ways of working.

Skills & Experience

We are looking for a highly organised, proactive and adaptable individual who thrives in a fast-paced environment and can effectively support Programme Leadership and the wider programme team.

The ideal candidate will demonstrate:

• Excellent organisational, planning and prioritisation skills, with the ability to manage multiple competing demands and deliver to deadlines.
• Experience managing complex and frequently changing diaries, coordinating schedules across multiple stakeholders and time zones.
• Strong written and verbal communication skills, with the confidence to engage professionally with stakeholders at all levels.
• Experience managing correspondence and delegated inboxes, exercising sound judgement, discretion and confidentiality.
• Experience coordinating meetings, governance forums, workshops, travel, events and customer engagements, including agenda preparation, minute taking and action tracking.
• Strong attention to detail, with the ability to maintain accurate documentation, records, trackers and programme information.
• Experience preparing high-quality presentations, reports, briefing materials and communications for senior leaders and stakeholders.
• Strong stakeholder management and relationship-building skills, with a collaborative and customer-focused approach.
• Demonstrable ability to work independently, show initiative, solve problems and adapt to changing priorities.
• Advanced proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• A positive, flexible and professional approach, with high levels of integrity and a willingness to support a broad range of programme and business activities.
• Experience working within Defence, Government, Military, regulated environments, or within programme/project support functions would be advantageous.

Security Requirements

The successful candidate will be required to obtain and maintain Security Check (SC) clearance. Please visit the UK Government website for further information regarding national security vetting requirements.

What We Offer

• Be Part of a Groundbreaking Mission: Join the UK's most advanced defence training alliance, where industry experts collaborate to transform the future of military training.
• A Culture Built on Collaboration: Work within an inclusive, supportive and high-performing team that values innovation, teamwork and continuous improvement.
• Make a Real Impact: Play a crucial role in a long-term programme that directly supports the readiness and effectiveness of the British Army.
• Professional Growth: Benefit from ongoing professional development, exposure to senior leadership, and opportunities to progress within a trusted defence industry partner.
• Work Across Organisational Boundaries: Engage with a broad range of stakeholders across industry, government and military organisations, gaining valuable experience within a complex programme environment.
• Competitive Benefits: Enjoy a comprehensive benefits package alongside opportunities for career progression and personal development.

OMNIA® Training and its partners are proud to be an equal opportunity employer. We welcome applicants of all backgrounds and identities. What matters most is your passion, professionalism, expertise and commitment to delivering the mission.

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RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

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