Job Purpose

This role will be responsible for supporting the delivery of Villiers Park programmes across the country, supporting key elements of programme delivery, including cross-hub administration, communications, and lead the organisation of residentials. You will work closely with other members of the Programmes team and the wider organisation.

Reporting to: Assistant Director, Future Leaders Programme and Designated Safeguarding Lead.

What we do

We are experts in working with young people aged 11-19 from under-represented backgrounds. We believe that every young person should have an equal opportunity to excel at school, at university, and into their careers.

Our unique and highly-tailored programmes increase aspirations for learning and motivation, develop academic, employability, and personal skills, and raise attainment.

Who we are

Founded over 100 years ago, Villiers Park is committed to advancing and promoting education.

Our vision is a future where every young person has the opportunity to realise their full potential. Yet for too many, this is limited by economic, social, and personal barriers not of their making. As a national social mobility charity, we exist to change that.

Safeguarding

Villiers Park Educational Trust is committed to safeguarding and to providing a safe and supportive environment, which secures the well-being and best outcomes for the young people with whom we work.

Safeguarding is embedded in all aspects of Villiers Park's work and integral to the commitment we make to our schools, partners, and the young people and communities we serve and work with. All employees and volunteers are expected to share this commitment by adhering to our organisational safeguarding procedures, attending regular in-house training, and keeping up to date with developments in policies and legislation.

You will agree to undergo an Enhanced Disclosure and Barring Services check and successfully complete our mandatory online training courses including NSPCC Safeguarding in Schools and PREVENT training.

Duties and responsibilities

Key Responsibilities:

Cross-hub programme administration and communications

• Be the first point of contact for enquiries from schools and colleges, ensuring all queries are responded to promptly, tracked effectively, and coordinated with colleagues as needed. Support this by managing the Programmes Team inbox and working with the Fundraising team to keep Salesforce records accurate and up to date.
• Work with Regional Leads to maintain accurate records of all partner schools and colleges and lead contacts on internal systems.
• Working with the Villiers Park Designated Safeguarding Lead, support the organisation and administration of the safeguarding committee meetings. Support the regional programmes teams to ensure our programme administration is delivered in line with our safeguarding policy and processes.
• Working with staff across Villiers Park, coordinate the development and completion of the annual programme calendar/s, to holistically capture all planned activities, support the Senior Leadership Team (SLT) to plan and manage workloads and resources, to ensure coordination across teams and leverage opportunities to promote our work.
• With the Assistant Director, Future Leaders Programme and Designated Safeguarding Lead, coordinate and take responsibility for developing, reviewing, updating, and issuing annual documentation to all partner schools and colleges, for example, risk assessments, template letters for activities, event checklists, Letters of Assurance, Terms of Agreement, Data Sharing Agreements, School/College Annual Impact Reports, etc.
• Work with the wider team to ensure that resources and materials used in programme delivery support effective stakeholder communications, for example, developing, updating, and sharing branded resources and materials, providing information about events and activities to the Fundraising and Communications teams, and coordinating regular meetings between teams.