Mitie Cleaning & Hygiene Services
Project Administrator
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Job Overview
As a Project Administrator, you will provide essential administrative support to the project team, ensuring that all relevant documentation is properly issued, returned, checked, and updated in the relevant SharePoint folders for handover at the end of the project. You will play a key role in assisting the Lead Project Manager and site engineers to ensure the smooth running of the project.
Key Responsibilities
- Documentation Management: Issue, track, and update project-related documentation, including site surveys, designs, and electrical drawings.
- Reporting: Contribute to monthly reports, maintaining accurate records of project activities.
- Job Recording: Accurately record all aspects of preconstruction activities and their statuses for tracking purposes, including comms room access, late lock requests, and asbestos reports.
- Procurement Support: Check POs have been raised and issued, liaising with the PM and Commercial where required.
- Filing and Collation: General filing, collation of project-related documentation, and uploading to relevant SharePoint folders.
- Project Tracking: Maintain and update the project coordinator tracker to ensure project milestones are followed up and met.
- Diary Management: Support PM with diary management, ensuring efficient scheduling of meetings and site visits.
Person Specification
- Organised & Motivated: Ability to manage multiple tasks efficiently with a high level of motivation.
- Team-Oriented: Willingness to work collaboratively with colleagues across various departments.
- IT & Communication Skills: Proficiency in Microsoft Office and other relevant software; clear and professional communication skills, both written and verbal.
- Customer Service Experience: Experience in customer-facing roles is advantageous.
- Polite & Professional: Maintain a polite and professional telephone manner at all times.
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Working Within Mitie Values And Behaviours
The Project Coordinator will embody Mitie's core values in their leadership approach:
- Collaborative: Building strong working relationships with Site Supervisors, contractors, and management teams to achieve common goals.
- Ethical: Upholding high standards of integrity and promoting a culture of honesty and transparency.
- Proactive: Taking initiative to solve problems and improve team performance continuously.
- Inclusive: Promoting a diverse and inclusive workplace that values different perspectives.
- Customer-Focused: Ensuring that client needs are consistently met and exceeded.
Benefits
- Virtual GP on hand for you and your household.
- Financial wellbeing assistance through our Salary Finance scheme.
- Flexible lifestyle benefits platform, Choices, with options to purchase up to five extra days’ holiday each year, critical illness insurance, dental treatment, technology products, and more.
- Access to high street discounts through our MiDeals platform.
- Cycle-to-work scheme.
- Life cover of up to four times your salary.
- Enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan.
- Recognition through Mitie Stars with cash prizes up for grabs each month and a chance to win a top prize of £10,000!
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Career Development
We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
Inclusive Recruitment
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition and need us to make any reasonable adjustments, changes, or do anything differently during the recruitment process, please let us know by emailing Divya Madaan at Divya.Madaan@mitie.com.
About Mitie
Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites, as well as hospitals and schools.
Join our Mitie Team.
Together our diversity makes us stronger.
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