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Project Administrator
We are currently looking for a talented and motivated Project Administrator to join our Project Support team in Leeds. This role can be worked on either a part-time or full-time basis, with a minimum of 3 days per week in the office (pro rata’d for part-time) and the option of adjusted start and finish times.
This role supports projects in our Infrastructure and Environment division by providing timely, efficient, and professional project administration support to Project Managers using our financial system Deltek Maconomy and other company databases.
What Does the Role Involve?
The Project Administrator Will Be Responsible For:
- Setting up and updating projects in the financial system, ensuring the system reflects the latest financial position by liaising with Project Managers.
- Maintaining detailed Microsoft Excel reports on project progress, and responsibility for communicating the data to the wider teams
- Providing financial analysis and problem-solving skills to Project Managers to aid the more cohesive running of their projects
- Supporting and facilitating the adherence to agreed processes and procedures, such as project reviews and billing schedules
- Controlling key administrative responsibilities, such as our client feedback forum, project audits, and month-end procedures
- Liaising with Project Managers to ensure invoices and applications for payment are issued in a timely manner.
- Working with Project Support colleagues to ensure clients and technical colleagues receive a prompt, professional, and efficient service.
- Working with Team Managers to provide an overview of project performance and understanding of P&L results
- Acting as a key participant in the Project Support Community and working closely with other team members to provide a well-rounded service
To Be Successful In This Role You'll Possess
- An understanding of financial project management systems, a strong work ethic, a people-focused mindset, and the ability to follow processes and multitask. A support role like this means being a key point of contact for many, so strong communication skills will be important for our ideal candidate. You will need a good level of skill in Microsoft Excel, but additional training can and will be provided if successful.
What’s in it for you?
Working at Sweco, you’ll experience an inclusive, friendly, and flexible working environment where colleagues are encouraged to grow and develop. A meaningful job where you’ll help to transform society by being a trusted consultant to our internal project teams.
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If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we’d love to hear from you.
Let’s transform society together at Sweco!
Employee Benefits
- Flexible and hybrid working (Flexworks Policy)
- Competitive pension contribution
- Life Assurance
- Allowance towards Permanent Health Insurance
- Discretionary Annual Bonus Scheme
- Payment of two relevant professional subscriptions
- 25 days holiday plus bank holidays (with the option to purchase up to 5 additional days per year)
- Cycle2Work Scheme
- Employee Assistance Programme (wellbeing, mental health, financial, and work advice)
- Employee discounts via Sweco Benefit Select (Faircare)
- We plant a tree for all new starters!
About Us
Transforming society together, we're planning and designing sustainable communities and cities of the future.
Solving the great societal challenges of our time is more relevant, demanding, and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanization, harness the positive power of digitalization, and make societies more sustainable.
We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients’ most relevant partner, working together to help them solve their challenges, today and into the future.
Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning, or other interests. We offer flexible start and finish times, part-time, and hybrid working options so that you can flex your hours around your day-to-day needs.
Equality, Diversity & Inclusion
It’s important to us that all our colleagues thrive at work—we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity, and diversity for everyone.
Here at Sweco, we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, or maternity/paternity.
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We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more, The Armed Forces Covenant - Our Commitments | Sweco UK.
We are an accredited Real Living Wage Employer, which reflects our commitment to fair pay and support for all colleagues.
We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.
If I have a disability, can I get help (e.g. “reasonable adjustments”) with the application process?
If you’re an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact GB_Function-HR-Resourcing@sweco.co.uk for assistance.
In order to address your request, the following information is needed:
- Name
- The best method for contacting you (Phone or email)
- The position title
- Requisition/vacancy number
Upon receipt of this information, we’ll respond to you promptly to obtain more information about your request.
Please note: we reserve the right to close vacancies before the advertised closing date.
Sweco UK&I have an internal resourcing team who are responsible for all recruiting activity. We have a Preferred Supplier List of trusted agencies who we work with on those “hard to fill” roles.
We have defined processes for recruitment applications, and it is company policy not to accept speculative CVs. Any speculative CVs received into the business (whether to a manager or member of the resourcing team) will become the property of Sweco, and the agency will not be eligible for an introductory fee.
Our Preferred Supplier List was reviewed in November 2025 and we are not looking to add any additional agencies. We’ll be reviewing the PSL again at the end of 2026, and non-compliance with the above statements could be detrimental to you having the opportunity to be included.
Our Talent Community for experienced professionals is a great way to keep up to date with our latest news, insights, future vacancies, as well as gaining access to exclusive events hosted by our experts.
To learn more, Join Our Talent Community - Sweco United Kingdom.
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