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About The Role:
Days of Working:
Monday to Friday - 08:00 to 17:00
Role Overview
A high profile position within the site management team.
- Provide support to project team
- Collate all information throughout project process and prepare for invoicing
- Facilitate the smooth running of each individual project where necessary through administration support
What you'll do:
- Creation of and management of individual project files, including all archiving and updating of records.
- Ensure the correct paperwork is in place to proceed with the purchasing process. This will include compliance to the OCS Procurement procedures. Chasing of members of the project team may be necessary.
- Undertaking JDE purchasing on behalf of the project team. This will include liaison with the OCS Accounts Department.
- Logging of all overtime sheets against individual projects and clarifying their accurate input by Head Office.
- Ensure contractors invoices are correct and deal with any discrepancies where necessary.
- Prepare Excel report to the Client and our Financial Controller, indicating completed tasks and invoice status to allow preparation of monthly schedule.
- Attend project meetings with the Client and project team. This will include preparation of reports, taking meeting minutes and making arrangements for the meetings.
- Preparation, submission and monitoring of electronic quotation system.
- Providing support to the Contract/Systems Support team in the event of absences and/or excessive workloads. To be reciprocated where necessary. Support to be managed by Office Manager.
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Who you'll be:
- Communicate at all levels, a good telephone manner.
- Intermediate if not advanced computer skills. Excel/Word experience essential.
- A positive approach to work.
- Excellent organisational skills.
- Able to work under pressure and to meet deadlines.
- The ability to work as part of an established project and management team.
- Presentable and approachable with good communication skills.
- Experience or background in building services advantageous, but not essential.
- Keen on personal/career development.
About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
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Why Work for OCS?
✅ Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
🚀 Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
📝 Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
💰 Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)
How to Apply:
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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