ABOUT THE JOB

We’re looking for a Project Administrator to join our team and provide key administrative and project support across the Business Unit. Working closely with Project Managers, Technical Leads, and wider teams, you’ll help keep projects organised, on track, and delivered to a high standard.

You’ll support the full project lifecycle, including document control, maintaining project records and registers, timesheet and resource planning, project reporting and invoicing, and tracking key actions and information. You’ll also liaise with clients, contractors, and internal teams, contribute to process improvements, and provide basic office support when required.

This is a varied role for someone who is highly organised, detail-focused, and proactive, with the ability to manage multiple priorities and build strong working relationships.

Salary: Up to £40,000, depending upon skills and experience.

WHO WE ARE?

Noveum is a specialist engineering organisation providing system and design services to the nuclear and defence sectors. With a highly experienced team of engineers, Noveum delivers control and functional safety system solutions across the full project lifecycle, from requirements capture and design through to build, testing, installation, and commissioning. The business is built on strong technical expertise and a commitment to putting clients first, working collaboratively to develop solutions that deliver real, measurable value.

Noveum is proud to be part of the ITI Group. Through our 50-year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear, and Industrial manufacturing sectors. We advance safe, secure, and sustainable operations through the innovative use of technology.

You’ll be joining a global brand with locations across the UK, Europe, and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value.

At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful, and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders, and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine.

SUMMARY OF ROLE AND RESPONSIBILITIES

You will:

• Provide effective administrative support to Project Managers, Technical Leads, and project teams across the full project lifecycle.
• Support projects from contract award through to completion and handover.
• Maintain accurate project records, registers, trackers, and databases.
• Coordinate project actions, ensuring internal and client actions are recorded, monitored, and progressed to completion.
• Maintain resource planning records and work with Project Managers and Technical Leads to ensure planned work is accurately recorded and kept up to date.
• Coordinate timesheets for Engineering and Project staff, ensuring information is accurate and submitted within required timescales.
• Support project meetings, including preparation of agendas, recording actions, and maintaining meeting records where required.
• Assist with project updates, reporting, and the preparation of information for internal management reviews.
• Support the development and implementation of project management processes, procedures, and visual management tools.
• Complete timely month-end project returns, including required internal data entry and reporting activities.
• Support invoice preparation and project financial administration as required.
• Assist with monitoring project information, budgets, and commercial data, escalating discrepancies or issues where appropriate.
• Maintain accurate records to support project reporting and performance monitoring.
• Assist with tracking project milestones, key dates, and critical path activities.
• Support the maintenance of project risk and opportunity registers.
• Assist with capturing lessons learned and feeding these back into project teams to support continuous improvement.
• Provide document control support across allocated contracts and projects.
• Maintain formal technical and commercial documentation throughout the project lifecycle.
• Carry out final quality checks on documents prior to issue to ensure they meet required standards and project requirements.
• Manage project transmittal notes and Document Control Forms (DCFs), including receipt, tracking, and responses.
• Maintain project document registers and ensure records are accurate, complete, and appropriately controlled.
• Liaise directly with client Document Control teams to establish and maintain appropriate document management protocols.
• Review contract and project documentation prior to release to clients.
• Support the preparation, collation, and issue of technical and contract documentation.
• Ensure project documentation is managed in accordance with company procedures, client requirements, and data security requirements.
• Support compliance with company policies, procedures, and project control requirements.
• Ensure project administration activities are undertaken in accordance with the company's Quality Management System.
• Support project teams in maintaining compliance with ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 requirements.
• Assist with the preparation and maintenance of documentation required to support project quality audits.
• Demonstrate commitment to the company's Quality, Health, Safety, and Environmental policies.
• Maintain safe working practices and promote a positive health and safety culture.
• Ensure confidentiality, information security, and data protection requirements are always adhered to.
• Identify opportunities to improve project administration processes, systems, and ways of working.
• Contribute to the development and implementation of best-practice project processes and procedures.
• Support the introduction of efficient administrative and project control practices.
• Contribute to lessons learned and continuous improvement initiatives across the Business Unit.
• Take a proactive approach to identifying issues and finding practical solutions.
• Provide basic office and administrative support to the wider team as required, helping to ensure the smooth day-to-day operation of the Noveum office.
• Successfully complete all identified training both in-house and external, as required.
• Follow all health and safety regulations, procedures, and protocols.
• Assist with any other duties reasonably requested and in line with the requirements of the post.