Project Administrator - Australia

Role Summary

This is a fully remote role supporting an Australian residential and commercial building practice, with genuine scope to grow your estimating and project finance skills alongside an experienced team.

We are seeking a candidate who brings a strong combination of administration and estimating experience, with the confidence and enthusiasm to incorporate AI tools into their daily workflow. The successful candidate will be adaptable and willing to provide occasional flexibility when urgent tasks arise. We value reliability and long-term commitment, so we are looking for someone with a stable employment history who has demonstrated the ability to build lasting relationships with previous employers and is genuinely interested in developing a long-term career with our team.

Key Responsibilities

• Process and verify supplier and subcontractor invoices, identifying discrepancies, duplicate charges, or unusual amounts before payment is approved
• Draft job quotes and proposals based on project specifications and direction from the builder
• Assist with estimating and quantity takeoffs under the supervision of a qualified estimator
• Prepare and submit credit applications, supplier account forms, and other project documentation
• Maintain and update project trackers, job files, and cost records across active projects
• Liaise with suppliers, subcontractors, and clients on administrative matters as required
• Support general ad hoc administration to keep projects moving efficiently
• Provide comprehensive administrative support, including ordering uniforms, managing toll tags and fuel cards, coordinating Bunnings accounts, and sourcing supplies for both site and office operations.
• Responsible for onboarding new employees into construction management software (BuilderTrend).
• Proficient in design and branding tools such as Canva, PowerPoint, and Adobe Creative Suite. Responsible for creating and maintaining high-quality, professionally branded documentation, including company brochures, project portfolio PDFs, “Meet the Team” profiles, and construction handover packs.