Job Description: Project Coordinator for EthosEnergy Light Turbines Ltd

The purpose of the position is to perform the full range of project coordination duties and services for EthosEnergy Light Turbines Ltd in support of a major client contract.

Job Responsibilities

• To comply with EELT and client quality, safety, and environmental management systems and procedures always ensuring that all accidents/incidents/near misses/hazards are immediately reported, and relevant paperwork is completed.
• Provide daily progress reports and S-Curves for ongoing services and project tasks to key contract stakeholders.
• Contribute to and participate in quarterly business performance reviews.
• Establish Sales Orders, Work Orders, and Supplier Purchase Orders in relevant systems to manage the Financial Transactions.
• Manage the Workload of requests for quotation for manpower, tooling, contract support, and project scopes.
• Understanding and applying agreed pricing, legal terms, and conditions to all existing client enquiries.
• Manage all purchase orders, invoicing, and forecasting metrics and keep Contract Manager informed as to the real-time order status and delivery dates.
• Accepting Purchase Orders from client and establishing Sales Orders, Work Orders, and Supplier Purchase Orders.
• Support spares and repairs coordinator from time to time to develop proposals, purchase requisitions, and purchase orders.
• Establish and keep up to date spares listing records.
• Work with contract support engineers to develop high-level and detailed service plans, support with completion of workpacks, and other required engineering and project documentation.
• Support the contract manager in development of annual budget forecasts, planning, and contract annual escalations.
• Coordinating with the Field Service/3rd party Suppliers to review and fine-tune the integrated asset plan.
• Interface with the contract engineering team for technical input to develop a robust scope of work for Ethos internal and third-party service enquiries.
• Maintain the company’s Customer Relationship Management Tool – Salesforce.
• Provide monthly updates on delivery dates and update internal ERP and Salesforce opportunities.
• Submit plan entry and flight booking requests within the Clients internal systems and coordinate updates to integrated asset plan gate entry sheets.
• Co-ordinate weekly timesheet entries.
• Support any credit issues and late payment resolutions.
• Perform any other delegated duties or tasks as instructed by your line manager.
• Attend Regular meetings at the Customer’s premises as required in support of Project Manager Operations.