CSG Project Management
Project Administrator / Project Support
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Application Instructions Please apply by sending a CV and covering email to info@csgpro.co.uk.
About CSG Project Management CSG Project Management is an independent construction consultancy specialising in project management, PFI lifecycle management, capital projects, fire safety, building surveying coordination and mechanical & electrical projects. Our clients include PFI providers, NHS organisations, public sector bodies, charities and private organisations. We pride ourselves on providing commercially focused, technically robust and client-centred advice.
Role Purpose The Project Administrator / Project Support will help ensure that project and operational information is accurate, current and accessible. The role will focus on maintaining trackers, coordinating correspondence, monitoring actions and providing day-to-day administrative support to Project Managers and General Managers across multiple healthcare facilities.
The position is suited to a highly organised and proactive individual who communicates professionally, manages competing priorities and takes care with records and follow-up. Previous experience in project administration, facilities management or a healthcare environment would be beneficial.
Key Responsibilities
- Create, update and maintain project and operational trackers, including actions, risks, issues, works, progress and reporting logs.
- Monitor outstanding actions, follow up with responsible parties and flag overdue items or matters requiring escalation.
- Manage incoming and outgoing correspondence, maintaining clear records, document references and response deadlines.
- Provide day-to-day administrative support to Project Managers / General Managers across multiple PFI healthcare facilities.
- Arrange meetings, prepare agendas and papers, take minutes and circulate action notes promptly.
- Maintain organised electronic project files, registers and shared folders, ensuring information is current and readily accessible.
- Assist with management reports, dashboards, presentations and routine client updates.
- Coordinate information requests between General Managers, FM providers, Trust representatives, consultants and contractors.
- Assist with document control, including logging submissions, tracking reviews and maintaining revision records.
- Handle commercially sensitive and confidential information appropriately.
- Represent CSG professionally and contribute to positive working relationships with clients and project stakeholders.
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Essential Requirements
- Strong administration, coordination or project support experience.
- Excellent written and verbal communication skills.
- Strong organisational skills, attention to detail and ability to manage multiple priorities.
- Confident using Microsoft Word, Excel and Outlook, including maintaining spreadsheets and trackers.
- A methodical approach to record keeping, follow-up and meeting deadlines.
- Able to work independently, use initiative and escalate issues when appropriate.
- Professional, reliable and discreet when handling sensitive information.
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Desirable
- Experience supporting projects, facilities management or operational teams.
- Experience in an NHS, healthcare, PFI or public-sector environment.
- Familiarity with lifecycle, maintenance, compliance or project action trackers.
- Experience preparing meeting minutes, management reports or dashboard updates.
- Full UK Driving Licence and willingness to travel to sites when required.
What We Offer
- Opportunity to support a varied portfolio of PFI healthcare facilities.
- Close working relationship with experienced General Managers and project professionals.
- Exposure to operational, lifecycle and project-related activities across healthcare sites.
- Hybrid working, with site attendance as required.
- Full-time engagement for an initial minimum period of 3 months, with potential for extension.
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