University of Edinburgh
Project Archivist (Polish School of Medicine)
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Grade UE07: £41,064 - £48,822 per annum, pro rata if part-time
Library & University Collections
Full-time: 35 hours per week
Fixed-term: 24 months
Grow your career in a city full of stories. Unlocking Edinburgh.
The University isn’t just any employer. We are part of a local community and a contributor to global thinking, progress and research. In Edinburgh, you are in one of the world’s most attractive cities with active arts and social sectors, while working in a University that has made significant contributions to society, medicine, physics and teaching for over four centuries. Our people have helped create the modern world and are working on more ground-breaking technologies and practices.
The University of Edinburgh is a world-class organisation. We are a large University covering a wide range of activities. In Professional Services, we support the University’s research and teaching, offering many career and role specialisms.
The Role
The Heritage Collections team is seeking a qualified archivist with Polish language skills for the role of Project Archivist (Polish School of Medicine). In this role, you will oversee the delivery of a project to catalogue, preserve and disseminate knowledge of the collections which document the history of the Polish School of Medicine (PSM) at the University of Edinburgh. You will develop relationships with academic and local communities, scoping out work required for further understanding these collections and laying foundations for future activity.
Main responsibilities include:
- Cataloguing and management of the identified collections in line with professional standards and local practice
- Development of specialist collections knowledge
- Liaising with and developing relationships with stakeholders
- Conducting collections-based or professional sector research
- Managing the project including its budget, procurement of materials and services and any use of interns and volunteers
- Representing and promoting the University through contributions to the heritage, cultural and engagement sector
People have always been at the heart of our work. Our people are at the centre of the University community and everything we do. We value colleagues with drive, determination and a passion for what they do. We are a place where everyone is welcome and offer a range of policies and benefits designed to support you in building the right meaningful flexibility that works for you.
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A career with us has a range of other benefits that can be tailored to your lifestyle:
- Working within one of the world’s leading universities
- Interesting work
- Excellent benefits and support
- Contributing to the work and purpose of the University.
This post is full-time (35 hours per week); however, we are open to considering part-time or flexible working patterns.
[View the full job description](https://uoe.sharepoint.com/:w:/r/sites/jobdescriptionlibrary/Published/Professional,%20Administration%20and%20Operational/Administration/14570_Project%20Archivist%20(Polish%20School%20of%20Medicine.docx?d=wd3b702cd896b4ec4a4d4cf6210f0315b&csf=1&web=1&e=aUTJVv)
How to apply
Please include the following documents in your application:
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CV
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Cover letter
As a valued member of our team, you can expect:
- A competitive salary.
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page and use our reward calculator to discover the value of your pay and benefits.
Championing equality, diversity, and inclusion
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter, and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
We welcome applications from all qualified candidates and particularly encourage applications from Black, Asian and Minority Ethnic candidates and people from lower socioeconomic backgrounds, as we acknowledge they are currently underrepresented in our area.
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Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages.
On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to note
The closing date for applications is 8 September 2026.
Unless stated otherwise, the closing time for applications is 11:59 pm (UK time). If you are applying from outside the UK, the closing time shown on our adverts will automatically adjust to your browser’s local time zone.
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
The Library helps people to grow their knowledge and create new connections through open services, collections and environments, sparking ideas that change the world. Library & University Collections teams (approximately 200 staff) provide leadership and oversight for the University's library and museum collections and services, and lead the University's transition to Open Scholarship. Collections comprise over 2 million print volumes, 2 million e-books, 200,000 e-journals and 100 kilometres of Heritage Collections which include rare books, archives, artworks and musical instruments. Library & University Collections deliver highly-regarded services to support teaching, learning and research across the University and wider communities. Services and access to collections are provided online and onsite through the Main Library, site libraries, the Centre for Research Collections, award-winning makerspace services and St Cecilia’s Hall Concert Room & Music Museum.
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