Beyond Grades
Project Coordinator
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Project Coordinator (Production & Operations)
Beyond Grades · Hybrid, West Yorkshire · Full time · £28,000 to £34,000
About us
Beyond Grades works with independent schools across the UK, producing filmed and printed work for schools and the families within them. We are a young company, growing quickly, and this is our first operations hire.
The role
You will make our school projects actually happen.
We work on site at a school for two days at a time, and those days are tightly scheduled and involve a lot of people. That only works if someone has planned it precisely and is holding it together on the ground.
Between visits, you keep everything moving: paperwork checked, crews booked and verified, deadlines met, and schools kept informed.
What you’ll do
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- Plan each school visit with the school office and build the schedule.
- Handle all consent and safeguarding paperwork before any work begins.
- Book crews, confirm their DBS status, and send crew lists ahead of every visit.
- Run the days on site, keeping several things moving at once and keeping to time.
- Chase what we need from schools and families, without becoming the person they dread hearing from.
- Track every order so nothing is missed or duplicated.
- Keep our production pipeline supplied and delivery dates met.
- Be the person a school knows they can ring.
What we need
- Someone who has run something complicated with a fixed deadline. A wedding, a conference, a school trip, a rota, a production. We care far more about that than about your job title.
- Genuinely organised. Not “good with spreadsheets” but the sort of person who notices that one form is missing from ninety-eight.
- Calm when a plan falls apart, which it will.
- Comfortable talking to a headmaster and a fifteen-year-old on the same afternoon.
- A full driving licence and a willingness to travel across the UK, with occasional international travel to meet suppliers.
- Experience in a school, events, or production would help. None of it is essential.
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Practical
Hybrid, based in our West Yorkshire office, so a commutable distance from Leeds.
Regular travel to schools nationwide, concentrated in the autumn and summer terms. An enhanced DBS check is required before you start, and we will arrange it.
Salary: £28,000 to £34,000 depending on experience.
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