Revolution Medicines Project Coordinator

Revolution Medicines is a global, commercial-state oncology company dedicated to discovering, developing and delivering innovative medicines for patients with RAS-addicted cancers. Leveraging its differentiated RAS(ON) tri-complex inhibitor platform, the company is advancing a broad, integrated portfolio of oral RAS(ON) inhibitors designed to directly target the active, cancer-driving state of RAS. Founded on rigorous scientific inquiry and a willingness to challenge long-held assumptions, Revolution Medicines is committed to changing the trajectory of disease for patients with RAS-addicted cancers worldwide.

Our people are united by a shared way of working: follow the science, challenge assumptions, act with urgency and hold ourselves to a high standard of rigor—all in service of patients.

The Opportunity

The Project Coordinator serves as a trusted administrative partner to the Vice President (VP), Medical Affairs and the European SWAT team, comprising Medical, Market Access, and Commercial. Reporting to the VP, Medical Affairs, this role provides executive support and coordinates day-to-day administrative activities across the three functions to enhance team effectiveness and support collaboration across Europe.

The role also partners with administrative colleagues across Europe and globally to establish consistent ways of working and coordinate support for the SWAT team across the European markets.

The successful candidate will thrive in a fast-paced environment, exercise independent and sound judgment, build strong partnerships across the organization, and establish reliable administrative processes that support the team as it grows.

Key Responsibilities

• As the lead administrative support to the VP, Medical Affairs and the European SWAT team, this role enables leadership and team effectiveness through proactive coordination, executive support, and cross-functional collaboration.
• Manage the VP’s complex global calendar and coordinate SWAT team scheduling, balancing competing priorities, proactively resolving scheduling conflicts, and ensuring readiness for meetings across global time zones.
• Coordinate engagement across the SWAT team and European markets by partnering with administrative colleagues and cross-functional stakeholders to optimize scheduling and meeting effectiveness.
• Coordinate travel for the VP and SWAT team, including itineraries and bookings, and organize team meetings, off-sites, and events, including logistics, follow-up, and action item tracking.
• Prepare meeting agendas, compile and distribute materials, record minutes and decisions, and follow up with action owners on agreed deadlines.
• Provide administrative coordination for SWAT team projects, maintaining timelines, action trackers, and status updates and escalating overdue items to the relevant team members.
• Draft routine correspondence and format presentations, reports, and briefing documents using content provided by the VP and SWAT team; coordinate document review and distribution.
• Coordinate the administrative processing of consulting agreements, statements of work, purchase requests, and vendor engagements supporting SWAT team activities, in partnership with Legal, Procurement, and Finance; track approvals, signatures, and renewals.
• Maintain trackers for purchase orders, invoices, and team activity expenditure; follow up on payment queries and provide administrative support to budget owners and Finance.
• Build trusted partnerships across the organization while handling sensitive information with the highest level of confidentiality and discretion.
• Maintain shared team files, contact lists, distribution lists, and administrative records, ensuring documents are current, organized, and accessible to authorized colleagues.
• Partner with country administrative colleagues and SWAT team members to develop, implement, and continuously improve administrative workflows, templates, and coordination practices.
• Support the administrative onboarding and integration of SWAT team members by coordinating induction meetings, preparing team information packs, and maintaining onboarding checklists with HR and the relevant managers.
• Share administrative tools and best practices with European and global administrative colleagues and coordinate backup support when needed.
• Participate in the corporate administrative community, build strong partnerships and advance collaboration across administrative teams.