Project Coordinator

Salary: £30,000 – £35,000 per annum

Location: Basingstoke

About Our Client

Our client is one of the UK's leading independent event lighting and rigging specialists. Operating from their flagship facility in Basingstoke, they supply and support productions across various sectors including live music, concert touring, festivals, corporate events, fashion, theatre, film premieres, broadcast, esports, and immersive experiences throughout the UK, Europe, and beyond. Their excellent reputation is built on meticulous attention to detail, top-quality equipment preparation, and the dedication of their talented team.

The Role

Working as part of the wider Project Management team and reporting to the General Manager, the Project Coordinator will assist with the planning, delivery and management of multiple lighting and rigging projects. The role involves the profitable and efficient coordination of all the resources required to deliver a project, including equipment and transportation. Supporting the customer-facing team, the successful candidate will be pivotal in equipment planning and allocation, as well as acting as a main technical point of contact for a project. If you're organised, commercially astute and thrive in a fast-paced, ever-changing environment, our client wants to hear from you.

Key Responsibilities

• Locate and negotiate prices for orders of sub-hired equipment from the company's suppliers for specific projects.
• Raise, process and track purchase orders to ensure timely procurement of equipment and services.
• Coordinate transport and logistics, including booking vehicles and managing deliveries and collections to support project schedules.
• Produce Risk Assessments and Method Statements (RAMS) for projects and adhere to the company's H&S Policy and current industry regulations and best practice.
• Help match the client's and crew chief's requirements to available rental stock to maximise profitable delivery and execution on specific projects.
• Provide out-of-hours support as part of the company call-out service, acting as the main point of contact for customers.
• Monitor project progress and act as point of contact for the crew chief in the event of any changes or additional requests throughout the project.
• Keep job files for each project updated and available for input from other team members.
• Liaise with the Operations team, as required, to coordinate the equipment prep stage of a project within the company's warehouse.
• Keep the Line Manager, Account Manager / Project Manager and company systems up to date with all aspects of client contact, project progress and prospective commercial contact, both positive and negative.
• Manage any project changes and customer confirmations, collating and reporting all charges to be invoiced.
• Provide support to the Directors in other aspects of the business's activity, as required.
• Keep all work-related information confidential and act in a professional manner at all times, in all work and industry-social situations.
• Identify any areas of the operation where training and additional skills may benefit the individual or the business.
• Provide feedback to Directors on any areas of improvement, development or growth identified, taking a role within the team in problem-solving and contributing to team and business improvement.
• Manage purchase and rental procurement efficiently, with the aim of maximising rental revenue and resulting profit margins.
• Keep abreast of any technical issues and new products that will enhance the rental inventory and services offer.
• Be aware of and comply with the company Health and Safety Policy, ensuring the company's policies, rules, procedures and obligations are observed in carrying out the above duties.