Serco Plc
Project Coordinator | Larkhill
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Who We Are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. We embody both experience and innovation.
What We Do
We put our Customers and Families First. They are the driving force behind everything we do. Our vision is to deliver improvements for them to ensure the service—whether it’s reactive repairs or a major project—is completed safely and on time. We achieve this through our four core values:
- Open
- Caring
- Agile
- Collaborative
Project Coordinator – Larkhill
Contract & Location
- Type: Full-time, Permanent
- Location: Office based (Larkhill)
- Working Hours: Monday to Friday, 8:00 AM to 5:00 PM
- Salary: Up to £26,000 (dependent on experience)
About the Role
Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence sector?
At VIVO Defence Services, we’re seeking a Project Coordinator to join our growing team and ensure projects are delivered efficiently, compliantly, and to the highest standard.
Responsibilities
- Act as the heart of our Billable Works process in our Larkhill office.
- Manage documentation and ensure the accurate and timely submission of Commercial records in line with client policies.
- Maintain MAXIMO and SharePoint systems, ensuring compliant paperwork from suppliers and delivery teams.
- Support financial accuracy by reviewing supplier and client payment records, resolving anomalies, and maintaining compliance.
- Prepare and maintain performance reports using Excel, MAXIMO, and other tools.
- Communicate with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward.
- Assist with audits, assurance checks, and corrective actions under management guidance.
- Support IT developments, including system testing, and identify smarter, more efficient ways of working.
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Requirements
- An NVQ Level 2 qualification (or equivalent) in Administration, or proven practical experience in an equivalent role.
- Strong data management and administrative skills, with a keen eye for accuracy and detail.
- Experience in prioritising tasks under pressure and meeting tight deadlines.
- Effective communication skills and the ability to challenge non-compliant paperwork with confidence.
- Collaborative mindset to work effectively as part of a team.
- Proficient IT skills, particularly in Word, Excel, and SharePoint.
- Experience with MAXIMO or a commercial/project environment is advantageous but not essential.
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Benefits
- Up to 6% contributory pension scheme
- 25 days annual leave plus bank holidays
- Volunteer leave
- One paid professional subscription
- Life Assurance Policy
About Us
This role is with VIVO Defence Services, a joint venture between Serco and EQUANS. During the recruitment process, details from your CV may be shared between VIVO Defence Services, Serco, and EQUANS. At VIVO, we are committed to diversity and inclusion, making reasonable adjustments for candidates and strongly encouraging applications from a diverse pool.
As a Disability Confident Leader, we are open to discussions around flexibility and offer a hybrid work structure in many areas. Disabled applicants meeting the minimum criteria will receive equal opportunity to demonstrate their abilities at interview.
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