Job Description

We are seeking a candidate with proven experience in an administrative or document control role, ideally within architecture, construction, or the built environment sector to join our London Studio.

You will work collaboratively across our practice, providing administrative support to our Project Architects, Partners and Associates and their teams on a range of architectural, master planning, and urban design projects.

You will play a vital role in ensuring project information is well organised, accurately recorded, and easy to find, providing support in project administration and document control.

You will also have the opportunity to support the Studio Manager and Studio Assistant on activities that ensure the smooth day-to-day running of the London studio.

So, if you have strong organizational and administrative skills, excellent communication abilities, and you are looking for a varied role in a creative, friendly environment, then look no further!

This is a permanent position of 37.5 hours per week. We offer the opportunity of hybrid working once you have settled into the role.

Areas of Responsibility

Project Administration and Document Control

• Support project teams in maintaining compliance with FCBStudios Practice and Project Procedures, ISO standards, and Insurers Guidance.
• Carry out accurate and timely registration, filing, distribution, and tracking of all project documentation (drawings, reports, specifications, schedules, RFIs, submittals) using Newforma, project CDE platforms, and common data environment, ensuring preservation of all revisions and version control.
• Coordinate document issuance workflows including QA checking for inconsistencies, preparing documents for release, uploading/downloading from CDE platforms, and liaising with external document controllers to resolve technical issues.
• Maintain project document control guides, support teams with documentation retrieval, attend project meetings as required, and promote FCB quality procedures and information management protocols while maintaining confidentiality.
• Assisting with stage outputs and project tasking, such as preparing presentations, stage reports, design and access statements, and planning applications when necessary.
• Providing Drawing Management support to all Group Projects by collating and printing Drawings for Internal and external review/comment (Inc. Scanning outgoing mark-up drawings, using Microstation, and filing all hard copies).