Pulmonary Vascular Research Institute (PVRI)
Project Coordinator (Maternity cover)
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Job purpose
The purpose of this role is to provide project and administrative support to our international Workstreams and Task Forces, enabling them to successfully deliver academic and scientific workplans, surveys, webinars and academic papers.
Key tasks
- Schedule and manage virtual meetings across multiple time zones, develop and circulate agendas and meeting papers, take and distribute minutes, and follow up on action points.
- Maintain a diary of current and planned workstream activity to ensure work can be organised effectively to manage competing demands, and that outputs are delivered on time.
- Develop systems to ensure good communication and information flow between Workstreams and Task Forces, and with the PVRI team. Flag Workstream developments, opportunities and challenges to colleagues, the Scientific & Medical Advisory Council (SMAC) and our Board in a timely way.
- Aid the production of workgroup outputs, including:
- support the planning, delivery and evaluation of workgroup webinars and e-learning, in conjunction with our Comms team
- schedule and support F2F workgroup meetings and scientific presentations at our international Congresses, Drug Discovery & Development Symposia, and other ad hoc meetings
- set up complex online surveys as needed for workgroups, oversee testing, liaise with our Comms team to promote them, and collate, and distribute survey data
- arrange pro bono translations of Workstream materials and surveys into different languages, using existing international contacts and finding new ones
- Promote PVRI membership and support sponsorship and fundraising activities.
- Support the engagement of underrepresented communities and sections of the PH workforce in workgroup activities, and take active steps to promote PVRI’s EDI agenda across all areas of work.
- Produce Workstream reports, data and activity updates for colleagues, trustees and the SMAC, and for our website and publications.
- Maintain detailed group contact lists and ensure our CRM and work group web pages are up to date.
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Person specification
Essential criteria
- Strong interpersonal skills and the ability to quickly develop positive and collaborative working relationships with diverse stakeholders.
- Good communication skills in English. The ability to write, edit and adapt complex scientific and academic information, and to produce clear, accurate and accessible documents for a variety of audiences.
- Excellent organisational and administrative skills: the ability to deal with complexity, scheduling, resource allocation, and manage competing priorities with tact, delivering successfully to tight deadlines.
- Proficient working knowledge of the Office 365 suite, and competence in use of databases and survey tools (ideally including Survey Monkey).
- A willingness to develop a basic understanding of the key issues in pulmonary vascular disease.
- A genuine commitment to working in a way that promotes equity and inclusion.
- Willingness to be flexible in response to the reasonable needs of the charity.
- To take on appropriate new responsibilities and be prepared to work flexible hours with occasional travel and overnight stays.
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How to apply
PVRI is a diverse and inclusive organisation. We value lived experience, and we’re genuinely open-minded about your background. If you think you have what it takes to make a real success of the role, we would love to hear from you.
If you have any questions or would like an informal chat about the role, please feel free to contact our Head of Operations & Impact, Elvia Carvalho Silva, at ecs@pvrinstitute.org.
To apply
Please send your CV and statement (800 words max), together with the Equalities Monitoring Form, to Elvia Carvalho Silva at ecs@pvrinstitute.org by 09:00 on Thursday, 17 September 2026.
Applications will be judged against the criteria set out in the person specification, so please ensure that you reference these clearly in your supporting statement, and while we know that many people use AI in situations like this, we also want to hear your own authentic voice!
In-person interviews are scheduled for Tuesday, 22 September 2026, at our London office, so please hold this date in your diary. Please DO NOT use the 'Easy Apply' option on LinkedIn. To apply, first visit our website careers page - https://pvrinstitute.org/about-us/careers-opportunities
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