Arena Group Recruitment Team
Project Coordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Project Coordinator
đź“Ť St Ives, Cambridgeshire | Hybrid Working
At Arena Group, we're looking for an organised, proactive, and detail-driven Project Coordinator to join our Projects team and help deliver outstanding project outcomes for our clients.
If you thrive in a fast-paced environment, enjoy coordinating multiple workstreams, and take pride in ensuring projects run smoothly from start to finish, we'd love to hear from you.
The Role
Reporting to the Head of Projects, you'll work closely with Project Managers and Project Planners to coordinate the delivery of multiple projects, ensuring that all client requirements are met on time and within budget.
You'll collaborate with teams across Operations, Sales, Technical, Procurement, Finance, Site Teams, and external suppliers, playing a vital role in keeping projects organised, compliant, and on track.
Key Responsibilities
- Coordinate project schedules, resources, equipment, and timelines.
- Maintain accurate project documentation and records.
- Act as a key point of contact for clients and stakeholders.
- Gather project information and support tender submissions.
- Monitor project budgets and assist with invoicing activities.
- Manage accreditation requirements and site access arrangements.
- Ensure RAMS documentation is maintained and accessible.
- Support reporting, forecasting, and business performance analysis.
- Maintain supplier databases and cost-tracking information.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
About You
We're looking for someone who is:
- Highly organised with exceptional attention to detail
- Able to manage multiple priorities and deadlines
- A confident communicator with strong relationship-building skills
- Proactive, adaptable, and solutions-focused
- Customer-focused with a professional approach
- Comfortable working with internal teams, suppliers, and clients alike
Skills & Experience
- Previous experience as a Project Coordinator or in a similar project support role.
- Strong administrative and organisational skills.
- Experience using Smartsheet or similar project management software.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What We Offer
We offer a competitive salary and an excellent benefits package designed to support your health, wellbeing, and work-life balance, including:
- 25 days annual leave plus bank holidays
- Health Care Cash Plan
- Group Personal Pension Scheme
- Health & Wellbeing Programme
- Company Sick Pay
- 24/7 Employee Assistance Helpline
- Cycle to Work Scheme
- Long Service Awards
- Ongoing training and development opportunities
- Career progression within a growing and ambitious business
Additional Information
This role is based in St Ives with hybrid working available. Occasional travel within the UK and potentially Europe may be required, including overnight stays. A full UK driving licence and valid passport are therefore essential.
Ready to take the next step in your project management career? Apply today and become part of a passionate team delivering exceptional projects.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London